What this category's data looks like
International student admissions and enrollment management involves three types of materials: admission brochures, admission letters, and visa application forms. Each type of material contains fields such as name, passport number, major name, registration date, payment amount, signature, and receipt. Admission brochures are issued by the admissions office and specify application requirements and deadlines; admission letters are issued by the admissions committee and state the admitted major, program duration, and registration requirements; visa application forms are filled out by students and submitted to embassies and consulates, and contain personal information and study plans. When these three types of materials enter the exception tracing and manual review function, the admission brochure serves as the comparison baseline, the admission letter serves as the source of admission facts, and the visa application form serves as the basis for identity and entry. The update rhythm of materials changes with admission batches, and each batch may produce multiple versions. Field characteristics are mainly mixed Chinese and English, diverse date formats, and the coexistence of signature fields and receipt fields. During exception tracing, the name, quantity, and date of the same record in the three materials must be compared one by one to confirm version synchronization and signature completeness.
Configuration and implementation checks
This part is executed by the memory turns and prompt configuration in the application settings, and the output references the historical message range and answer constraints. The "exception list and review conclusion" is then completed by the model. Memory turns control how many previous rounds of dialogue can be referenced at most when answering. If the value is too small, the previous context cannot be used; if the value is too large, irrelevant content is brought in and consumption increases.
| Object | Check | Verification action |
|---|---|---|
| Admission brochure | Whether the major name, application deadline, signature field, and receipt requirements in the brochure are consistent with the admission letter | Compare the major name, deadline, signature, and receipt in the brochure and admission letter field by field, record inconsistencies, and mark the source material |
| Admission letter | Whether the name, passport number, registration date, and payment amount in the letter are consistent with the visa application form | Compare the name, passport number, registration date, and payment amount in the letter and visa application form item by item, and check whether the version number and issue date are synchronized |
| Visa application form | Whether the name spelling, date of birth, and study plan on the form are consistent with the passport information | Check the name spelling and date of birth on the form and passport, check whether the signature field and receipt field are complete, and record missing items |
| Multi-turn dialogue record | In continuous follow-up questions, whether the second round inherits the reference from the first round, and whether the historical message range matches the previous context range required by the question | Run a trial with two consecutive question rounds, check whether the second-round answer accurately inherits the first-round reference, and verify the transfer of chatId, messages, and variables in the dialogue |
Three common errors
- Phenomenon: The major name and registration date for the same student do not match between the admission brochure and the admission letter. Cause: The two materials are generated in different stages, versions are not synchronized, and field updates are not linked.
- Phenomenon: The visa application form lacks a signature or receipt, and the payment amount in the admission letter is inconsistent with the application form. Cause: Signature and receipt verification is not set during material circulation, and amount fields are not compared across materials.
- Phenomenon: In continuous follow-up questions, the second question uses a reference, but the answer does not address the question, or the answer becomes slower and consumption increases. Cause: The memory turns value does not match the previous context range required by the question, bringing in irrelevant historical messages.
How to verify the setup
Acceptance of this feature: ask two consecutive follow-up questions and see whether the second question inherits the reference from the first question. The first question mentions a student's name and material name, and the second question uses a reference to ask about the date or signature in that material. Check whether the answer accurately points to the same record, and verify the transfer of chatId, messages, and variables.
Business test: create an exception record and see whether the source material can be traced. The exception record contains inconsistent name, quantity, and date items. Check whether the specific field and version in the admission brochure, admission letter, or visa application form can be located, and confirm the reviewer's signature and conclusion.
- In the application settings, check the current memory turns value, match it with the previous context range required by the question, and after adjustment compare the usage records of two runs.
- Run a trial with two consecutive question rounds, check whether the second round can correctly inherit the reference from the first round, and record the actual values of
chatId,messages, andvariablesin the dialogue.