What this category's data looks like
In the grade entry and credit recognition scenario, materials usually include three types: transcripts, deferred examination applications, and make-up examination arrangements. The sources are academic affairs system exports or manual entry, and the update cadence follows semester milestones and supplementary entry windows. Transcripts carry course names, credits, grades, and signature fields; deferred examination applications record the application date, approval comments, and receipt; make-up examination arrangements mark the exam time, location, and invigilator signature. When these three types of materials enter the multi-turn dialogue and prompt feature, their roles differ: transcripts serve as the verification baseline, while deferred examination applications and make-up examination arrangements serve as cross-validation evidence. Field characteristics center on course names, credit counts, dates, and signature positions. If the same record does not match across two materials in name, count, or date, or if versions are not synchronized, or signatures and receipts are missing, the subsequent judgment of the authorized visibility scope loses a reliable basis.
Configuration and implementation checks
This part is executed by the memory turn count and prompt configuration in the application settings, outputting the referenced historical message range and answer constraints. The externally available entry points and authorization scope are determined by the publishing service and file permissions. The model only processes filtered materials, while the publishing service and file permissions handle enforcement.
| Object | Check | Verification action |
|---|---|---|
| Transcript | Course names, credit counts, dates, and signature fields are consistent across the two materials | Retrieve the transcript and deferred examination application, compare course names, credits, and dates item by item, and check whether the signature fields are complete |
| Deferred examination application | Application date, approval comments, and receipt number correspond to the make-up examination arrangement | Open the deferred examination application with a restricted identity, and verify whether the receipt number matches the exam time in the make-up examination arrangement |
| Make-up examination arrangement | Exam time, location, and invigilator signature are synchronized with the transcript version | Compare the version numbers of the make-up examination arrangement and the transcript, confirm there are no unsynchronized fields, and check whether the invigilator signature is missing |
| Multi-turn dialogue record | The second-round follow-up can carry forward the first-round reference, and the citation scope matches the answer constraints | Check the memory turn count value in the application settings, run a trial with two consecutive rounds of questions, and check the passing of chatId, messages, and variables in the session |
Three common errors
- Symptom: The course names and credit counts for the same student do not match between the transcript and the deferred examination application. Cause: The two materials were entered separately, versions were not synchronized, and there was no unified verification step.
- Symptom: The exam date in the make-up examination arrangement is inconsistent with the receipt date of the deferred examination application. Cause: The update cadence was not synchronized, and the later supplementary material was not written back to the earlier material.
- Symptom: After the external entry point is opened, restricted identities can still see materials beyond the authorized scope. Cause: The authorization scope was not matched to identity and visibility scope, and the unauthorized-access judgment was missing.
How to verify the setup
Feature acceptance: Ask two consecutive follow-up questions, see whether the second question carries forward the reference from the first, and check whether the passing of chatId, messages, and variables conforms to the memory turn count setting.
Business test: Access once with a restricted identity, see whether the visible scope conforms to the setting, and confirm that unauthorized content is not visible.
- Check the current value of the memory turn count in the application settings, run a trial with two consecutive rounds of questions, and confirm that the second round correctly carries forward the first round's reference.
- Compare the usage records of two runs before and after adjusting the turn count, and confirm that the change in run consumption matches the citation scope.