What this category's data looks like
This page addresses the student status changes and graduation qualification review category; materials include leave-of-absence and return-to-school applications, major transfer applications, and graduation review checklists. Leave-of-absence and return-to-school applications record the start and end dates of a student's status change and the approval signature; major transfer applications carry the correspondence between departments and major names; graduation review checklists summarize credits, courses, and the graduation conclusion. The three types of materials play different roles in authorized access and external services: leave-of-absence and return-to-school applications and major transfer applications are process-based change vouchers, while graduation review checklists are result-based summary vouchers. Material sources are academic affairs system exports and department submissions, and the update cadence refreshes centrally with the semester change windows and graduation season. Field characteristics center on name, student ID, major name, change date, review conclusion, and signature field. During external services, parents or higher-level units view the corresponding records within the authorized scope; after materials enter the HTTP interface, they flow as request body fields and response fields, and field names and date formats must remain consistent with what is agreed with the external system.
Configuration and implementation checks
This step is executed by the HTTP node in the workflow, outputting the response body, status code, and returned fields. The externally available entry point and authorization scope are handled by subsequent nodes parsing the response, or by the external system processing it as agreed. The request URL, path parameters, request headers, and request body can all reference global variables, system variables, or outputs from preceding nodes via variables, and authentication information is placed in Authorization as required by the external system.
| Object | Check | Verification action |
|---|---|---|
| Leave-of-absence and return-to-school application | The change start and end dates and the approval signature are consistent across the two materials | Compare the name, student ID, change date, and signature field of the application form and the review checklist, and verify that the request body fields are consistent with the external interface agreement |
| Major transfer application | There is no version conflict between the original major and target major names and the effective date | Check the major names and effective dates in the major transfer application and the student status database, and confirm the source of each placeholder in the variables panel |
| Graduation review checklist | Credits, course count, and graduation conclusion match between the checklist and the grades database | Use one sample request to compare the returned fields, and verify the conclusion in responseData and the checklist signature receipt |
| Request URL and path parameters | The placeholder variables can resolve to actual values | View the rendered full URL in the request preview, and confirm the value source of the path parameters |
Three common errors
- Symptom: The name or student ID of the same student does not match between the leave-of-absence and return-to-school application and the graduation review checklist. Cause: The two materials are written by different nodes, and no field-level comparison or version synchronization was performed.
- Symptom: The major name in the major transfer application is inconsistent with the student status database record, and the dates differ by several days. Cause: The material versions were not synchronized, the old application form is still in circulation, and receipt confirmation is missing.
- Symptom: The graduation review checklist lacks a department signature or receipt, yet the external service still returns a success status code. Cause: The signature field was not included as a required field in the request body, and the external system did not intercept it when processing as agreed.
How to verify the setup
Acceptance of this feature: preview the rendered request, verify the status code and returned fields, then compare the result against one sample to confirm that the variables placeholder resolution and the responseData fields conform to the agreement.
Business test: access once with a restricted identity, see whether the visible scope matches the setting, and confirm that unauthorized records are not visible.
- In the variables panel, verify the source of each placeholder, and confirm that the request header names and value sources meet the external system's requirements.
- Use one sample request to compare the response, verify that the request body fields are consistent with the external interface agreement, and check for empty fields and timeout situations.