What this category's data looks like
This page focuses on enterprise new employee onboarding training materials, covering three categories: onboarding training plans, course sign-in sheets, and job descriptions. Onboarding training plans record training stages, course names, and dates; course sign-in sheets record participants, sign-in times, and signatures; job descriptions record job titles, responsibilities, effective dates, and confirmation signatures. The materials come from training leads, mentors, and HR archiving, and updates proceed by batch and version: plans are updated as courses are adjusted, sign-in sheets are collected by session, and job descriptions are re-versioned as positions change. When entering the sharing and embedding feature, onboarding training plans serve as the basis for the authorization scope of the external entry point, course sign-in sheets are used to verify participation and acknowledgments, and job descriptions are used to verify consistency of job titles, dates, and signatures. The names, quantities, and dates of the three material types on the same record must align, and versions and signature acknowledgments must be synchronized to avoid unauthorized visibility.
Configuration and implementation checks
This step is performed by the sharing link in the publishing channel (the publishing service performs authentication), outputting the sharing link, display parameters, and authentication results. The externally available entry point and authorization scope are then completed by external visitors seeing the corresponding content according to their identity.
| Object | Check | Verification action |
|---|---|---|
| Onboarding training plan | Training stages, course names, and dates must align item by item with the sign-in sheet and job description, and the authorization scope must be limited by visitor identity | Check whether the course dates in the plan match the session dates in the sign-in sheet, and check whether the authorization scope of the sharing link covers only the corresponding identity |
| Course sign-in sheet | Participants, sign-in times, and signature acknowledgments must be complete and consistent with the course names and quantities in the plan | Check the names in the sign-in sheet against the plan roster item by item, inspect records missing signatures or acknowledgments, and access once with a restricted identity to confirm the visible scope |
| Job description | Job title, responsibilities, effective date, and confirmation signature must be consistent with the plan and sign-in sheet; when versions are not synchronized, it must not be exposed externally | Check the effective date of the job description against the plan dates, inspect the version number and signature, and confirm that the display parameters of the sharing link have not expanded the visible scope |
| Sharing link | Expiration time, per-minute access limit, credit limit, identity verification, and citation display items must be set according to access needs | Check the time limit and values in the link configuration, try once with an over-limit request, and access once with an unauthenticated session to check citation display |
Three common errors
- Symptom: The course names, quantities, and dates of the same record do not match between the plan and the sign-in sheet. Cause: The two materials are maintained by different roles, and updates are not synchronized, resulting in inconsistent wording when displayed externally.
- Symptom: The job description version is not synchronized, and the old version is still accessible. Cause: After re-versioning, the authorization scope and display parameters were not updated, and the old link continues to be allowed, causing unauthorized visibility.
- Symptom: The sign-in sheet lacks signatures or acknowledgments, yet restricted identities can still see the full citation text. Cause: Citation display items are confused with file permissions, and the authentication callback does not intercept unauthenticated sessions.
How to verify the setup
This feature's acceptance: access once each with an unauthenticated session and an over-limit request, verify allowance and citation display, check the sharing link's display parameters and authentication results, and record the link configuration corresponding to shareId.
Business test: access once with a restricted identity and see whether the visible scope matches the settings; check whether the names, quantities, dates, and signature acknowledgments of the onboarding training plan, course sign-in sheet, and job description are consistent.
- In the link configuration, check the expiration time, per-minute access limit, credit limit, and identity verification callback address, and try once with an over-limit request.
- Check the switch status of citation snippets, full citation text, and source original download item by item, and access once with a restricted identity to confirm the visible scope.