What this category's data looks like
The external entry point for self-funded study abroad application services revolves around three types of materials: study abroad service contracts, school application forms, and personal statements. The contract contains the scope of services, fees, and a signature field; the application form contains the institution, program, intake season, and submission date; the personal statement contains the version, word count, and finalization signature. Materials are uploaded by consultants in batches during the application season, and the update rhythm is synchronized with school selection, essay revision, and submission milestones. When entering the knowledge base retrieval and recall function, the contract and application form serve as the basis for determining identity and scope, while the personal statement serves as a reference for essay content; together, the three determine the snippets and citations visible to parents or supervisors. Field characteristics are concentrated in names, quantities, dates, and signatures: if the names, quantities, or dates of the same record do not match across two materials, if versions are not synchronized, or if signatures or receipts are missing, the visible scope and authorization entry point will deviate.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), which outputs candidate snippets and similarity scores (after pattern, merge, rerank, filter, and limit trimming). "The externally available entry point and authorization scope" are then completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Study abroad service contract | The scope of services, fees, and signature field in the contract must be consistent with the names, quantities, and dates in the application form and personal statement; if the signature or receipt is missing, it cannot be used as the basis for authorization | In the search test, search by contract name and date, check the number of returned candidates and scores, record the cited text after similarity filtering, and confirm that the signature and receipt fields are complete |
| School application form | The institution, program, intake season, and submission date in the application form must match the contract and personal statement; when the names, quantities, or dates of the same record do not match across two materials, the signed version shall prevail | Switch searchMode to semantic, full-text, or hybrid, and compare whether the candidates include both semantic and full-text results; compare the ranking of the top few items before and after enabling usingReRank |
| Personal statement | The version, word count, and finalization signature of the personal statement must be synchronized with the versions in the contract and application form; if the version is not synchronized or the finalization receipt is missing, it cannot enter the externally visible scope | Search by personal statement title and version number, and check whether the candidate snippets retain the key paragraphs of the original text; use similarity and limit to observe the number of citations and content completeness after filtering and limit trimming |
Three common errors
- Symptom: the names, quantities, or dates of the same record do not match between the contract and the application form. Cause: the two materials are entered separately, and there is no comparison step that takes the signed version as the standard.
- Symptom: the personal statement version is not synchronized, and the old draft and the finalized draft appear at the same time. Cause: the upload batches are different, and version merging is not performed based on the finalization signature and receipt.
- Symptom: the contract lacks a signature or receipt but is still used as the basis for authorization. Cause: retrieval only returns candidate snippets and scores, without checking the signature and receipt fields.
How to verify the setup
This function's acceptance: test once each with synonym-rewritten questions, compare candidates and scores, then toggle rerank on and off to observe the ranking of the top few items.
Business test: access once with a restricted identity and see whether the visible scope matches the setting.
- In the knowledge base search test, switch
searchMode, compare the candidate differences among semantic, full-text, and hybrid, and record the number of candidates and scores aftersimilarityfiltering. - Run once each with
usingReRankenabled and disabled, compare the ranking of the top few items; then check the tokens of the cited text according tolimit, and record the array length separately.