What this category's data looks like
In the international student admissions and enrollment management category, three types of materials—admission brochures, admission letters, and visa application forms—play different roles when they enter the sharing and embedding feature. Admission brochures carry the major, program duration, fees, and application start and end dates, and are the external entry point that parents or supervisors view first; admission letters carry the admission decision, registration date, and signature field, and are result materials visible only after identity matching; visa application forms carry basic personal information, passport number, and signature receipt, and are restricted content. Material sources are mostly admissions system exports and enrollment system synchronization, the update cadence changes with batches and supplementary admissions, and field characteristics center on names, numbers, dates, and signatures. Share links are only responsible for generating the entry point, displaying parameters, and authentication results; the materials themselves still have their visibility scope determined by file permissions. Therefore, when materials enter this feature, brochures can be opened to parents, while admission letters and application forms must be restricted level by level according to identity.
Configuration and implementation checks
This step is executed by the share link in the publishing channel (the publishing service performs authentication), outputting the share link, display parameters, and authentication results. The externally available entry point and authorization scope are then completed by external visitors seeing the corresponding content according to identity.
| Object | Check | Verification action |
|---|---|---|
| Admission brochure | The major, program duration, fees, and application start and end dates must have consistent names, quantities, and dates across the two materials; if the signature or receipt is missing, it must not be made external | Check whether the major name, program duration, and dates in the brochure and admission letter are consistent, and check whether the signature field and receipt are complete; record shareId |
| Admission letter | The admission decision, registration date, and signature field must correspond to the name, number, and date in the visa application form, and the version must be synchronized | Access once with a restricted identity, check whether the visibility scope of the admission letter and the visa application form are distinguished by identity, and record shareId |
| Visa application form | The passport number, signature, and receipt fields must match the name, quantity, and date of the same record in the brochure and admission letter; if the signature is missing, it must not be visible | Check item by item the toggles for quoted snippet, quoted full text, and source original download, access once with an unauthenticated session, and record shareId |
| Share link | The expiration time, per-minute access limit, credit limit, and identity verification callback must match the expected access volume, and quoted display items should be toggled as needed | Check the time limit and values in the link configuration, and try once with an over-limit request; record shareId |
Three common errors
- Symptom: The major name and program duration dates for the same student do not match between the brochure and the admission letter. Cause: The two materials were exported from different batches, versions were not synchronized, and receipt verification was missing.
- Symptom: The visa application form is missing a signature or receipt but still appears at the external entry point. Cause: File permissions and quoted display items are confused, and quoted snippet visibility is mistakenly treated as file visibility.
- Symptom: The link cannot be opened after some time, or an unauthenticated session can see the quoted full text. Cause: The expiration time and identity verification callback were not set according to access volume, and the quoted display item toggles were not checked item by item.
How to verify the setup
Acceptance for this feature: access once each with an unauthenticated session and an over-limit request, check the allowance and quoted display, and record shareId, the quoted snippet, and the quoted full text toggle status.
Business test: access once with a restricted identity and see whether the visibility scope matches the setting.
- In the link configuration, check the expiration time, per-minute access limit, credit limit, and identity verification callback address, and record
shareId. - Check item by item the toggles for quoted snippet, quoted full text, and source original download, and confirm that the file visibility scope is determined by file permissions.