What this category's data looks like
Journal publication licenses and annual verification are two types of materials that journal publishing units must face every year: the journal publication license states the name, publication number, sponsoring unit, publication scope, and validity period; the annual verification form records the annual publication situation, personnel, and asset information; the rectification report lists the issues found during verification, the responsible persons, and completion times. The three types of materials are usually submitted together by year, with fields mainly consisting of names, quantities, dates, signatures, and receipts. When entering the knowledge base retrieval service, the license and verification form serve as the basis for authorized access to external services, while the rectification report serves as internal archival and superior review material, respectively assuming the three roles of external entry point, annual verification, and rectification closed loop, and matching the visible scope according to visitor identity during retrieval.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate snippets and similarity scores (after pattern, merge, rerank, filter, and upper-limit trimming). The externally available entry point and authorization scope are then completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Journal publication license | Fields, dates, and signatures must correspond item by item with the annual verification form; the name, publication number, and validity period must not appear in two versions | In the search test, search the same journal name, check whether the names and dates in the returned candidates are consistent with the license, and record the number of candidates and scores |
| Annual verification form | The name, quantity, and date of the same record in the license and verification form must be consistent; signatures and receipts must not be missing | Use a restricted identity to search the verification form, compare the quantities and dates in the returned snippets, confirm that unauthorized content is not visible, and record the number of candidates and scores |
| Rectification report | The rectification items, responsible persons, and completion times must correspond with the issue list in the verification form, and versions must be synchronized | Search the rectification report, check whether the items and dates are consistent with the verification form, inspect signatures and receipts, and record the number of candidates and scores |
| Authorized access scope | Visitor identity matches the visible scope; unauthorized content is not visible | Switch searchMode to semantic, full-text, and hybrid and test each once, use similarity and limit to observe the number of candidates and scores, then toggle usingReRank to compare the ordering of the top few results |
Three common errors
- Symptom: the name or date of the same journal name does not match between the license and the verification form. Cause: the two materials are maintained separately, versions are not synchronized, and retrieval returns hits based on a single document.
- Symptom: the number of rectification items in the rectification report is inconsistent with the number of issues in the verification form's issue list. Cause: after rectification, the verification form was not backfilled, signatures or receipts are missing, and candidate snippets cannot corroborate each other.
- Symptom: a restricted identity retrieves snippets beyond the authorized scope. Cause: the visible scope is not matched by identity; upper-limit trimming of citations only reduces the tokens of the cited text and does not change source attribution.
How to verify the setup
Acceptance for this feature: test once each with synonym-rewritten questions, compare candidates and scores, then toggle rerank to inspect the ordering of the top few results; switch searchMode and adjust similarity and limit, and record the number of candidates and scores.
Business test: access once with a restricted identity and check whether the visible scope matches the setting.
- In the knowledge base search test, switch
searchMode, record the number of candidates and scores for semantic, full-text, and hybrid modes respectively, and check whether both types of recall results are included. - Toggle
usingReRankto compare the ordering of the top few results, then adjustsimilarityandlimitto observe the tokens of the cited text and the number of array items, recording both separately.