What this category's data looks like
In grade entry and credit recognition scenarios, three materials—transcripts, deferred examination applications, and makeup examination arrangements—often circulate simultaneously. Transcripts carry course names, credits, grades, and entry dates; deferred examination applications record the original examination time, reason for deferral, and approval signature; makeup examination arrangements provide the makeup examination date, examination venue, and invigilator signature. When multilingual materials enter the workflow, the terminology glossary and the reference draft must be anchored to the same record: the same course translation, the same date, and the same signatory must be traceable back to the source text across materials. Material sources are scattered across the academic affairs system and paper receipts, the update cadence is per semester, and the field characteristics are course code, credit count, date, signature, and receipt status.
Configuration and implementation checks
This step is executed by workflow nodes (user selection and branching), outputting branch directions and interaction state records. "Unified terminology glossary and reference draft" is continued and completed by subsequent nodes according to the branch. When a node is triggered, the conversation enters an interaction state; after the user completes the selection, execution continues along the branch corresponding to the selected option.
| Object | Check | Verification action |
|---|---|---|
| Transcript | Course name, credits, grade, and entry date must correspond item by item with the deferred examination application and makeup examination arrangements, and signatures and receipts must be complete | In the node, check the options and branch connections one by one, use variables to reference the selection result and run a trial, and view the node status in the run record |
| Deferred examination application | The original examination time, reason for deferral, and approval signature must be consistent with the transcript and makeup examination arrangements, versions must be synchronized, and receipts must be retained | In subsequent nodes, reference nodeId to locate the branch source, and compare the name, quantity, and date of the same record in the two materials |
| Makeup examination arrangements | The makeup examination date, examination venue, and invigilator signature must be aligned with the transcript and deferred examination application; if a signature or receipt is missing, it is returned | Trigger an interaction once, view the node status in the run record, and confirm that the selection result variable has been passed to subsequent nodes |
| Unified terminology glossary and reference draft | The same term is consistent throughout the entire text, and the translation can be traced back to the source text; sample three terms to check whether their usage is consistent throughout the entire text | In subsequent nodes, reference variables and run a trial once, and check the branch direction and interaction state record |
Three common errors
- Phenomenon: The same course has different translations in the two materials, and the credit count and date do not match. Cause: The terminology glossary was not updated with the materials, and the reference draft was not written back after branch selection.
- Phenomenon: The versions of the deferred examination application and makeup examination arrangements are not synchronized, and execution continues even though the old version's signature is missing. Cause: The interaction state record is not associated with the material version, and the receipt was not verified.
- Phenomenon: After selecting a certain option, the default branch is still taken, and the process stops after the interaction is completed. Cause: The selection result variable was not correctly passed to subsequent nodes, and the branch connections do not match the options.
How to verify the setup
Acceptance of this feature: Run trials for each option one by one, check the branch direction and interaction state in the run record, and confirm that variables and nodeId references are correct and that the selection result variable has been passed to subsequent nodes.
Business testing: Sample three terms to check whether their usage is consistent throughout the entire text, verify that the translations can be traced back to the source text, and compare the fields, dates, and signatures of the transcript, deferred examination application, and makeup examination arrangements.
- In the node, check the options and branch connections one by one, and after triggering an interaction once, view the node status in the run record.
- In subsequent nodes, reference the selection result variable and run a trial once, and compare the name, quantity, and date of the same record in the two materials.