What this category's data looks like
Student status change and graduation qualification review materials include leave/resumption applications, major transfer applications, and graduation review checklists, with fields covering name, student ID, major, date, signature, and receipt. The materials come from academic affairs system exports, departmental submissions, and archive scans; the update cadence changes with semester batches, and versions are prone to lagging. In the multilingual materials and terminology handling scenario, the three types of materials play different roles when entering the multi-turn dialogue and prompt feature: leave/resumption applications provide the reason for the status change and the effective date, major transfer applications provide transfer-in/transfer-out and course recognition, and graduation review checklists provide credits and qualification conclusions. Together they support a unified terminology glossary and comparison draft, requiring the same term to be consistent throughout and the translated name to be traceable back to the source text; before external release, sample three terms to check whether their wording is consistent throughout.
Configuration and implementation checks
This part is executed by the memory turns and prompt configuration in the application settings, and outputs the historical message range and answer constraints to reference. Memory turns control how many previous dialogue turns can be referenced at most when answering; too small a value means the preceding text cannot be used, while too large a value brings in irrelevant content and increases consumption. The "unified terminology glossary and comparison draft" is then completed by the model, while the external entry point and authorization are handled by the publishing service and file permissions.
| Object | Check | Verification action |
|---|---|---|
| Leave/resumption application | The name, quantity, and date of the same record do not match across the two materials; signature or receipt is missing | Check the reason for the status change, effective date, and signature field, and compare the corresponding fields in the other material; use messages to record the referential continuity of the two follow-up turns |
| Major transfer application | Versions are not synchronized; transfer-out/transfer-in course recognition and dates are inconsistent | Check the transfer-out and transfer-in majors, course recognition, and dates, and confirm the version number and receipt; use chatId to identify the multi-turn context of the same conversation |
| Graduation review checklist | The name, quantity, and date of the same record do not match across the two materials; signature or receipt is missing | Check credits, qualification conclusion, and signature, and sample three terms to check whether their wording is consistent throughout; use variables to carry the terminology comparison fields |
| Memory turns | Matches the range of preceding text required by the question | Check the current value in the application settings, run a trial with two consecutive questions, and compare the usage records of the two runs |
Three common errors
- Symptom: The second question answers off-topic when using reference. Cause: The memory turns are too small, the preceding text range is insufficient, and the model cannot carry forward the reference from the first question.
- Symptom: The name, quantity, and date of the same record do not match across the two materials. Cause: Versions are not synchronized or the receipt is missing, and the terminology glossary and comparison draft are not unified.
- Symptom: Responses become slower and consumption rises. Cause: The memory turns are too large, irrelevant content is brought in, and runtime consumption changes accordingly.
How to verify the setup
Acceptance for this feature: ask two consecutive follow-up questions and see whether the second question carries forward the reference from the first; use messages and chatId to record the historical message range and answer constraints.
Business test: sample three terms to check whether their wording is consistent throughout, and confirm that the translated names can be traced back to the source text.
- Check the current value of memory turns in the application settings and match it to the range of preceding text required by the question.
- Run a trial with two consecutive questions and compare the usage records of the two runs to confirm that usage changes accordingly after adjusting the turns.