What this category's data looks like
This page addresses the scenario of student awards, grants, loans, and hardship determination. Materials include family economic hardship determination forms, award and grant application forms, and loan receipts, including multilingual versions and translated-name cross-references. Sources are departmental submissions and system exports, and the update cadence is centralized batch processing. Fields involve name, student ID, amount, date, signature, and receipt number. When materials enter this feature, the determination form plays the role of the original record of family economic status and review conclusions, the application form plays the role of declaring application intent and award/grant category, and the loan receipt plays the role of proof of disbursement arrival and signature confirmation. Multilingual materials and terminology handling require that the same term be consistent throughout the whole text and that translated names can refer back to the original text. Therefore, the three types of materials need to be split into searchable data rows, with each row retaining the field text and the corresponding vector identifier, for subsequent retrieval and citation trimming.
Configuration and implementation checks
This step is executed by the indexing service and vector database, outputting vectors and index status (whether recall is possible, whether data in the same group is merged). "Unified terminology glossary and cross-reference draft" is then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Family economic hardship determination form | Fields, dates, and signatures are complete; the name and quantity of the same record match across the two materials | Open a data row and check the index fields to confirm that multiple vector identifiers are all present; retrieve that row and see whether data in the same group is merged into one entry |
| Award and grant application form | Award/grant category and amount are consistent between the application form and the receipt, and versions are synchronized | Check that the index model is consistent with the vector model actually used by the knowledge base; inspect the data scope covered by the rebuild task |
| Loan receipt | Receipt number and signature are complete, and the date does not conflict with the determination form | Retrieve the receipt text and confirm that limit, and citation budget settings do not affect recall; sample three terms and check whether their spelling is consistent throughout the whole text |
| Data row index fields | Multiple vector identifiers for one data row are all present, and the status is indexed | In the rebuild task record, confirm that after changing the model, only data that has already completed indexing is triggered |
Three common errors
- Symptom: the name, quantity, and date of the same record do not match between the determination form and the application form. Inspect the following: multilingual translated names are not unified, and field mapping is missing.
- Symptom: versions are not synchronized, and an old determination form is mixed with a new application form. Inspect the following: materials are imported in batches.
- Symptom: signature or receipt is missing, and the loan receipt has no signature. Inspect the following: scanned fields are missing.
How to verify the setup
This feature's acceptance check: sample one data row and inspect the index fields to confirm that multiple vector identifiers are all present; then retrieve once more and see whether data in the same group is merged into one entry, with status indexed.
Business test: sample three terms and check whether their spelling is consistent throughout the whole text, and whether translated names can refer back to the original text.
- In the knowledge base settings, check that the index model is consistent with the vector model actually used, and inspect the data scope covered by the rebuild task record.
- Open a data row and check the index fields to confirm
limit, and the citation text tokens budget; record the number of array entries separately.