What this category's data looks like
This category's data covers three types: compliance training courseware, security operating procedures, and exam records. Sources are mostly internal policy repositories and external regulatory documents, and the update cadence rolls with regulatory revisions and training cycles. Multilingual materials require terminology unification and translation-name back-reference. When materials enter parsing and training tasks, courseware and procedures first land in the database as data rows to be indexed, while exam records are used to verify the consistency of fields, dates, and signatures. The same record having mismatched names, quantities, or dates across two materials, unsynchronized versions, or missing signatures or acknowledgments is a common inconsistency. When materials enter this feature, their respective roles are: courseware and procedures produce retrievable data rows, exam records provide the reference baseline, and the terminology glossary and comparison draft are completed by retrieval and subsequent processing.
Configuration and implementation checks
This step is executed by parsing and training tasks (server-side tasks), outputting data rows and index status (parsed, indexing, indexed). "Unified terminology glossary and comparison draft" is then completed by retrieval and subsequent processing. After parsing completes, parsing and chunking immediately land in the database as visible data rows and bind a unique data identifier. The index transitions through three states; data to be indexed does not participate in recall, and changing models only rebuilds data whose indexing is completed.
| Object | Check | Verification action |
|---|---|---|
| Compliance training courseware | Terminology is consistent throughout and translation names can back-reference the source text; fields, dates, and signatures are complete | Check whether the data row status is parsed, indexing, or indexed, and check whether the chunks corresponding to chunkSize and chunkSplitter cover the terminology paragraphs |
| Security operating procedures | The same record's names, quantities, and dates match across the two materials, and versions are synchronized | Check the file records and data rows separately, confirm trainingType and the rebuild task coverage, and sample three terms to check their spelling throughout |
| Exam records | Signatures or acknowledgments are not missing, and dates and quantities match the courseware | Open the data row to check whether the status matches the interface display, and compare the signature fields with the acknowledgment attachments |
| Files and data rows | The identities of file records and data rows are kept separate | Check the file records and data rows separately, and confirm the unique data identifier is bound correctly |
Three common errors
- Symptom: The same record's names, quantities, and dates do not match across the two materials. Cause: Multilingual material terminology is not unified, and no comparison verification is done after parsing and chunking.
- Symptom: Versions are not synchronized, and old-version procedures are still recalled. Cause: After changing models, rebuilding only targets data whose indexing is completed; data to be indexed is not included in the rebuild chain.
- Symptom: Signatures or acknowledgments are missing, and exam records are incomplete. Cause: When materials enter parsing and training tasks, field validation is not performed, and the data row status does not match the interface display.
How to verify the setup
This feature's acceptance: Upload one material, observe the data row status transitions and the rebuild task coverage, and confirm the outputs corresponding to chunkSize, chunkSplitter, and trainingType; statuses are only recognized as parsed / indexing / indexed.
Business test: Sample three terms to check whether their spelling is consistent throughout, and verify that translation names can back-reference the source text.
- Open the data row to check whether the status is parsed / indexing / indexed, and compare it with the interface display.
- Check the file records and data rows separately, and confirm the unique data identifier is bound and that rebuilding only covers data whose indexing is completed.