What this category's data looks like
This page addresses the scenario of foreign teacher appointment and course scheduling. Material sources include appointment contracts, work permit materials, and course schedules, with an update cadence that rolls with semesters and appointment batches. Appointment contracts carry the position, term, compensation, and signature fields; work permit materials carry certificates, permit numbers, validity periods, and receipts; course schedules carry course names, week numbers, class hours, and teaching assignments. When these three types of materials enter the document parsing and chunking function, each is stored as an independent data row. Contracts and permit materials provide subject identity fields, while course schedules provide time and course fields. The chunking results are used for subsequent retrieval and terminology comparison.
Configuration and implementation checks
This step is executed by the parsing and training task (server-side task), outputting data rows and index status (parsed, indexing, indexed). The unified terminology glossary and comparison draft are then completed by retrieval and subsequent processing.
| Object | Check | Verification action |
|---|---|---|
| Appointment contract | The contract name, date, and signature fields must be consistent with the corresponding records in the work permit materials and course schedule | Check the contract data row status and index status, compare the contract number, term, and signature fields, and check whether the chunking boundaries cut off clauses after the chunkSize and chunkSplitter settings |
| Work permit materials | The permit number, validity period, and receipt must be consistent with the corresponding records in the contract and course schedule | Check the permit material data row status, compare the permit number, validity period, and receipt, and check whether trainingType matches the index status |
| Course schedule | The course name, week numbers, and class hours must be consistent with the corresponding records in the contract and permit materials | Check the course schedule data row status, compare the course name, week numbers, and class hours, and check whether the chunking after chunkSize and chunkSplitter retains the header row |
Three common errors
- Symptom: The same foreign teacher's name is written differently in the contract and the work permit materials, and the course schedule uses a third spelling. Cause: Multilingual materials have not unified terminology; after chunking, each data row is independent, and retrieval cannot point back to the same record.
- Symptom: The contract has been renewed, but the work permit materials are still the old version, and the course schedule follows the old term. Cause: Versions were not synchronized; training and indexing were completed with old data, and the new data row is in a pending-index state and is not recalled.
- Symptom: The course schedule lacks a department signature or receipt, and the appointment contract signature field is blank. Cause: The signature and receipt fields were not verified during material collection; after parsing and storage, the data row is complete but the business credentials are incomplete.
How to verify the setup
This function's acceptance: upload one material and observe the data row status transitions and the coverage scope of the rebuild task. Data rows should pass through parsed, indexing, and indexed in sequence; pending-index data does not participate in recall; rebuilding with a different model only covers data that has completed indexing.
Business test: sample three terms and check whether their spellings are consistent throughout the entire document; the same term should be consistent throughout and the translated name should be able to point back to the original text.
- Open the data row to check the status, confirming it is one of parsed, indexing, or indexed and consistent with the interface display.
- Check the file record and the data row separately, confirming that the identifiers of the file and the data row are distinguishable.