What this category's data looks like
In the regular higher education institution admissions enrollment and filing business, three types of materials—admission plans, filing rules, and admission rosters—often circulate in parallel in multilingual versions, with fields covering institution code, major group, planned number, filing date, admission status, and signature column. The materials come from provincial admissions and examination institutions and higher education institution admissions offices, and are updated by batch and round. For the same record, names, quantities, and dates must be aligned item by item across different language versions. When the materials enter this function, admission plans assume the role of the baseline for majors and quotas, filing rules assume the role of process and condition determination, and admission rosters assume the role of results and signatures. Multilingual materials and terminology processing require that translated names can refer back to the source text. The terminology glossary and comparison draft are produced by subsequent steps. This function is only responsible for splitting, vectorizing, and indexing the materials so that the same term can be recalled and merged across paragraphs in different languages.
Configuration and implementation checks
This stage is executed by the indexing service and vector database, outputting vectors and index status (whether recall is possible and whether data in the same group is merged). "Unified terminology glossary and comparison draft" is then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Admission plan materials | Institution code, major group, planned number, date, and signature column must be consistent across different language versions | Open a data row and check whether the index field contains multiple vector identifiers, and confirm that after splitting under the defaultToken and maxToken settings, the same term can still be recalled |
| Filing rule materials | Filing conditions, batch, and date fields must cross-reference the plan materials, and version numbers must be synchronized | Check the data scope covered by the rebuild task record, and confirm that after changing the model, rebuild is triggered only for data that has already been indexed |
| Admission roster materials | Admission status, quantity, date, and signature receipt must be consistent with the rule materials; missing signature or receipt is regarded as incomplete | Search for the same term, confirm that data in the same group is merged and the highest score is taken, and that data rows with status indexed can be recalled |
| Index model | Must be consistent with the vector model actually used by the knowledge base, and the index field records multiple vector identifiers for one data row | Check the index model in the knowledge base settings, and check whether the index field of the data row is complete |
Three common errors
- Phenomenon: For the same record, the institution name, planned quantity, and filing date in the admission plan and admission roster do not match. Inspect the following: multilingual versions are updated separately, there is no unified terminology glossary and comparison draft, and versions are not synchronized.
- Phenomenon: The admission roster lacks a signature or receipt, but the externally published draft is still cited as complete material. Inspect the following: material completeness determination has not been included in verification, and the signature column and receipt field are not checked separately.
- Phenomenon: Duplicate entries appear in retrieval results, or a data row has content but cannot be retrieved. Inspect the following: the index field does not record all vector identifiers, data in the same group is not merged, or after changing the model the rebuild scope does not cover that data row.
How to verify the setup
Acceptance of this function: sample one data row to see whether the index field records multiple vector identifiers, then search once to see whether data in the same group is merged and the highest score is taken; for status, only indexed and rebuild task records are recognized.
Business test: sample three terms to check whether their spellings are consistent throughout the entire text, whether translated names can refer back to the source text, and separately record the number of citations and quoteMaxToken.
- Open a data row, check whether the number of vector identifiers in the index field is consistent with the index model, and confirm that the splitting results under
defaultTokenandmaxTokencan be recalled. - Check the data scope covered by the rebuild task record, confirm that after changing the model it is triggered only for data that has already been indexed, and check the merging of data in the same group and the highest score value.