What this category's data looks like
This page addresses the material characteristics of university admissions physical examination organization in multilingual materials and terminology processing. The materials come from three types of forms: physical examination forms, re-examination applications, and restricted major notifications, containing field names, dates, signatures, and receipt fields, updated by batch and synchronized with versions. Physical examination forms provide the main record and restricted conclusions, re-examination applications provide re-examination reasons and conclusion changes, and restricted major notifications provide notification receipts and acknowledgment information. When these three types of materials enter this function, they respectively assume the roles of master data, change basis, and delivery proof, and must maintain terminology consistency in a multilingual environment, with translated names traceable back to the original text. Field characteristics center on names, quantities, dates, signatures, and receipts. Common inconsistencies appear when the same record's name, quantity, or date does not match across two materials, versions are not synchronized, or signatures or receipts are missing.
Configuration and implementation checks
This step is executed by the indexing service and vector database, outputting vectors and index status (whether recall is possible, whether data in the same group is merged). "Unified terminology glossary and comparison draft" is then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Physical examination form | Field names, dates, and signature fields are consistent across multilingual versions, and restricted major conclusions can be traced back to the original text | Sample one data row to check whether the index field contains multiple vector identifiers, and check the defaultToken and maxToken settings |
| Re-examination application | The date, quantity, and signature of the re-examination reason and conclusion change correspond in both materials | Open one data row to check the index field, and search data in the same group to see whether it is merged |
| Restricted major notification | Notification receipt and acknowledgment information are complete, and terminology translations are consistent throughout | View the data scope covered by the rebuild task, and confirm the status is indexed or a rebuild task record |
| Index model | Consistent with the vector model actually used by the knowledge base | Check the index model in the knowledge base settings, and check limit, and cited text tokens |
Three common errors
- Symptom: Duplicate entries appear in retrieval results. Inspect the following: Multiple vector identifiers for the same group of data are not merged, and when the vector score takes the highest score, it is still returned as multiple entries.
- Symptom: The same record's name, quantity, or date does not match across two materials. Inspect the following: Versions are not synchronized, and the re-examination application and restricted major notification are not updated along with the physical examination form.
- Symptom: A data row has content but cannot be retrieved. Inspect the following: After changing the model, rebuild is triggered only for data that has already been indexed, and data rows not covered still lack vectors.
How to verify the setup
Acceptance for this function: Sample one data row to inspect the index field, then search once to see whether the same group is merged; check limit, and cited text tokens, and record the array count separately.
Business test: Sample three terms to check whether their usage is consistent throughout, confirm that translated names can be traced back to the original text, and check whether signatures and receipts are complete.
- Open one data row to check the index field, confirm that multiple vector identifiers are present, and that the status is indexed or a rebuild task record.
- Check in the knowledge base settings that the index model is consistent with the vector model actually used by the knowledge base, and view the data scope covered by the rebuild task.