What this category's data looks like
This page addresses the scenario of annual progress and acceptance of research projects. The materials come from three documents: the annual progress report, the mid-term review materials, and the acceptance report. The update cadence rolls with project milestones, and the fields include project name, undertaking unit, start and end dates, number of indicators, funding amount, signatures, and receipts. The annual progress report provides the task execution and stage indicators for the year, the mid-term review materials provide stage-by-stage comparison and deviation explanations, and the acceptance report summarizes the full-cycle conclusions and sign-offs. During multilingual materials and terminology handling, the three materials enter the dialogue at the same time: the annual progress report is used to locate where a term first appears in the year, the mid-term review materials are used to compare how the same term is written in the two materials, and the acceptance report is used to confirm the final translated name and refer back to the source text. When the materials enter this feature, they each take on the roles of source, comparison, and finalization, and the unified glossary and comparison draft are formed accordingly.
Configuration and implementation checks
This step is executed by the memory turns and prompt configuration in the application settings, and the output references the historical message range and answer constraints. The "unified glossary and comparison draft" is then completed by the model. The memory turns control how many previous dialogue turns can be referenced at most when answering. If the value is too small, the preceding text cannot be used; if the value is too large, irrelevant content is brought in and consumption increases.
| Object | Check | Verification action |
|---|---|---|
| Annual progress report | The name, quantity, and date of the same record in the annual progress report and the acceptance report must be consistent | Check the current value in the application settings, run a trial with two consecutive questions, and compare the usage records of the two runs |
| Mid-term review materials | The translated name of the same term in the mid-term review materials and the annual progress report must be able to refer back to the source text | Sample three terms and check whether their writing is consistent throughout the document, and check the reference scope of messages and variables |
| Acceptance report | The signature and receipt fields of the acceptance report must be complete, and the version must be synchronized with the mid-term review materials | Check the historical message range of the conversation corresponding to chatId, and confirm that the answer constraints cover the three materials |
Three common errors
- Symptom: The name, quantity, and date of the same record in the annual progress report and the acceptance report do not match. Cause: The two materials are maintained separately, and no cross-document field comparison was performed.
- Symptom: The versions of the mid-term review materials and the acceptance report are not synchronized, and terminology writing is inconsistent. Cause: The update cadence is not synchronized, and the old version of the materials is still being referenced.
- Symptom: The acceptance report lacks signatures or receipts, and the annual progress report and mid-term review materials have no corresponding sign-offs. Cause: The sign-off step was not included in the material verification scope.
How to verify the setup
Feature acceptance: Ask two consecutive follow-up questions and see whether the second question inherits the reference from the first question.
Business test: Sample three terms and check whether their writing is consistent throughout the document.
- Check the current value of memory turns in the application settings and match it with the preceding text range required by the question.
- Run a trial with two consecutive questions, compare the usage records of the two runs, and confirm that usage changes accordingly after adjusting the number of turns.