What this category's data looks like
Journal publication license and annual verification materials include three categories: licenses, annual verification forms, and rectification reports. Fields cover names, quantities, dates, and signed receipts. Licenses provide the entity and scope, verification forms provide annual data, and rectification reports provide issues and handling results. Once the three enter the same knowledge base, they respectively serve as basis, comparison, and supplement. Materials are updated by year and batch, with rapid version iteration. The names, quantities, and dates of the same record often fail to match across two materials, and missing signatures or receipts also occur from time to time. Multilingual materials also involve translated names referring back to the original text, and terminology usage must be consistent throughout.
Configuration and implementation checks
This step is executed by the indexing service and vector database, outputting vectors and index status (whether recall is possible, whether data in the same group is merged). "Unified terminology glossary and comparison draft" is then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Journal publication license | Fields include name, quantity, date, and signature; compare item by item with the verification form | Open a data row and check the index fields to confirm that multiple vector identifiers are present; run a retrieval once to see whether the same group is merged |
| Annual verification form | Fields include name, quantity, date, and receipt; cross-compare with the license and rectification report | In the knowledge base settings, check that the index model is consistent with the vector model actually used; view the data scope covered by the rebuild task |
| Rectification report | Fields include name, quantity, date, and signature; compare with the corresponding record in the verification form | After changing models, trigger rebuild only for data that has already been indexed; check the status value indexed and the rebuild task record |
| Unified terminology glossary and comparison draft | The same term is consistent throughout; translated names can refer back to the original text | Sample three terms and check whether their usage is consistent throughout; check the tokens of the cited text, and record the array length separately |
Three common errors
- Phenomenon: The name, quantity, and date of the same record do not match between the license and the verification form. Inspect the following: The versions of the two materials are not synchronized, and the field sources differ.
- Phenomenon: The rectification report lacks a signature or receipt, and the corresponding item in the annual verification form cannot be closed. Inspect the following: The receipt was not completed during the material circulation process.
- Phenomenon: Duplicate entries appear in retrieval results, and data in the same group is not merged. Inspect the following: The data row index fields lack vector identifiers, or the rebuild task does not cover that data.
How to verify the setup
This feature's acceptance check: sample one data row and inspect the index fields to confirm that multiple vector identifiers are present; then run a retrieval once to see whether the same group is merged. For status values, only indexed and the rebuild task record are recognized.
Business test: sample three terms and check whether their usage is consistent throughout, and whether translated names can refer back to the original text; the number of citations is the array length, and quoteMaxToken is the citation content budget. The two are not compared for equality.
- In the knowledge base settings, check that the index model is consistent with the vector model actually used, and view the data scope covered by the rebuild task.
- Open a data row and check the index fields to confirm that multiple vector identifiers are present; run a retrieval once to see whether the same group is merged, and check
limit, and the tokens of the cited text.