What this category's data looks like
This page addresses the enterprise new employee onboarding training category, involving three types of materials: onboarding training plans, course sign-in sheets, and job descriptions. Onboarding training plans are usually updated by batch and include course names, dates, responsible departments, and version numbers; course sign-in sheets are generated by session and include sign-in person, position, date, and signature field; job descriptions are updated with organizational adjustments and include job title, responsibility items, effective date, and approval signature. When these three types of materials enter the knowledge base retrieval and recall function, onboarding training plans serve as the source for course arrangements and version verification, course sign-in sheets serve as the source for attendance and signature receipts, and job descriptions serve as the source for job responsibilities and effective dates. The material sources are the training management department and the hiring department, and the update cadence is batch updates, session updates, and position adjustment updates. Field characteristics are concentrated in four categories: names, quantities, dates, and signatures. During retrieval, candidate snippets are recalled by these fields for subsequent nodes or manual generation of handover-ready deployment status and operation records.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate snippets and similarity scores (after mode, merge, rerank, filter, and limit trimming). The handover-ready deployment status and operation records are then completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Onboarding training plan | Course names, dates, and version numbers are consistent between the plan and the sign-in sheet, and the signature field is complete | In the knowledge base search test, switch searchMode, compare the candidates from the three options of semantic, full-text, and hybrid, and verify the plan and sign-in sheet fields |
| Course sign-in sheet | Sign-in person, position, date, and signature receipt match, with no missing signature or receipt | Enable or disable usingReRank to compare the ranking of the top few results, and record the number of candidates and the similarity score |
| Job description | Job title, responsibility items, and effective date are synchronized in the same version, and the approval signature is complete | Verify item by item according to the handover form, see which item record is missing, separately record the number of items in the reference array, and verify the referenced text tokens |
| Retrieval node and search test | Candidate snippets and similarity scores are returned after mode, merge, rerank, filter, and limit trimming | Test once each with synonym-rewritten questions, compare candidates and scores, and verify limit and the content completeness after reference limit trimming |
Three common errors
- Symptom: The name and date of the same course do not match between the training plan and the sign-in sheet. Cause: The two materials are updated separately, versions are not synchronized, and fields are not verified after retrieval hits.
- Symptom: The responsibility items and effective date of the job description match the old version. Cause: After a position adjustment, the description was not updated with the version, and recalled candidates still point to old snippets.
- Symptom: The sign-in sheet lacks a signature or receipt, and items are missing during handover form verification. Cause: The session record is not closed-loop, and although candidate snippets are recalled, they do not cover the signature field.
How to verify the setup
This feature acceptance: Test once each with synonym-rewritten questions, compare candidates and similarity scores, then toggle rerank to check the ranking of the top few results, and verify the number of candidates and scores under searchMode and limit.
Business test: Verify item by item once according to the handover form, see which item record is missing, and verify that version, connection, and task records are consistent.
- In the knowledge base search test, switch
searchMode, and compare the number of candidates and scores from the three options of semantic, full-text, and hybrid. - Enable or disable
usingReRank, compare the ranking of the top few results, separately record the number of items in the reference array, and verify the referenced text tokens.