What this category's data looks like
This page addresses the deployment, operations, and application handover for research funding budget adjustment and reimbursement. The materials include three categories: budget adjustment applications, reimbursement forms, and contract invoices. Budget adjustment applications come from research groups and the finance system, updated by batch or monthly, with fields including application number, account name, adjustment amount, effective date, and approval signature; reimbursement forms come from submitter submissions and finance review, updated document by document, with fields including document number, associated application number, expense details, quantity, date, and handler and approval signatures; contract invoices come from procurement and suppliers, updated by contract milestone, with fields including contract number, invoice number, amount, invoice date, and signed receipt. When these three categories of materials enter the database and operations functions, they respectively take on the roles of primary business records, log traces, and retrieval indexes. Connection variables only determine whether the service can connect to the corresponding instance; the alignment relationships among the materials themselves are still verified by the deployment handover and subsequent business processing.
Configuration and implementation checks
This part is handled by the connection configuration of the deployment environment (server side), not by the capability execution of a model node, and outputs whether the connection is available (service startup result and connection logs). "Handover-ready deployment status and operation records" are then completed by the deployment handover and subsequent business processing. The primary business database, log database, cache, and vector database can point to different instances respectively; if the log database is not configured separately, it reuses the primary database.
| Object | Check | Verification action |
|---|---|---|
| Budget adjustment application | The application number, account name, adjustment amount, effective date, and approval signature must be aligned item by item with the reimbursement form and contract invoice | In the deployment environment, check that this variable's value matches the database address, and compare the application number, account, amount, date, and signature item by item |
| Reimbursement form | The document number, associated application number, expense details, quantity, date, and handler and approval signatures must be consistent with the budget adjustment application and contract invoice | Connect once to the cache with a client, check the response, and compare the name, quantity, date, and signature against the reimbursement form and contract invoice |
| Contract invoice | The contract number, invoice number, amount, invoice date, and signed receipt must be consistent with the budget adjustment application and reimbursement form | Check the selected vector database and address against the deployment instructions, and verify the amount, date, and receipt against the contract invoice, reimbursement form, and application |
Three common errors
- Symptom: For the same expenditure, the account name, quantity, and date in the budget adjustment application and the reimbursement form do not match. Cause: The two materials are entered separately and are not backfilled and aligned by application number.
- Symptom: The version of the contract invoice is not synchronized with the budget adjustment application, and the old amount is still referenced after handover. Cause: The materials are updated at different rhythms, and the version and effective date are not checked during handover.
- Symptom: The reimbursement form lacks a handler or approval signature, and the contract invoice lacks a signed receipt. Cause: The handover form does not list signatures and receipts item by item, so missing items are not discovered.
How to verify the setup
Acceptance for this function: connect once to the primary business database, log database, cache, and vector database item by item, and check the connection results in the startup logs; in the deployment environment, check that the values of the three variables MONGODB_URI, REDIS_URL, and PG_URL match the instance addresses.
Business test: check item by item once according to the handover form, see which record is missing, and after confirming that the version, connection, and task records are consistent, hand over to operations or the next shift.
- In the deployment environment, check that
MONGODB_URIpoints to the primary business database actually in use and can connect, and check whether the log database variable is set or left empty according to the instructions to reuse the primary database. - Connect once with a client to the cache instance pointed to by
REDIS_URL, check the response; then check the selected vector database and thePG_URLaddress against the deployment instructions.