What this category of data looks like
Core data for office system process configuration comes from enterprise OA systems, organizational structures, internal policy documents, and user feedback. Maintained documents include process configuration sheets, approval node tables, form field descriptions, and change records. Data updates are triggered by business changes, typically at least once per month. Data fields include approval node permission rules, form validation logic, process flow paths, and more. There are no unified fixed units; identification dimensions are limited to configuration item names, node numbers, and permission scopes.
What constraints these characteristics impose on source citation and traceability
Since core data comes from process configuration documents in OA systems, traceability requires precise association with specific approval nodes, form rules, or change records. It cannot rely solely on generalized document titles. Data update frequency adjusts with business changes, so referenced data source snapshots must be refreshed regularly to avoid traceability information lagging behind the latest configurations. Document structures focus on configuration item details. Citations must clearly specify the specific content of corresponding fields, otherwise the traceability reference value of approval assistance will decrease. Additionally, permission rules associated with data directly affect business execution. Traceability deviations may cause approval stalls or permission errors, so strict matching of data source versions and change times is required.
How to configure
This document adapts to the configuration logic of FastGPT v4.17.0.
| Configuration Item | Recommended Setting | Rationale |
|---|---|---|
quoteMaxToken | 1500–2500 token | Single documents for office system process configuration are typically moderate in length. This range covers core configuration content while avoiding token overflow |
responseData | Includes document path, update time, node number | Directly associates with core documents such as process configuration sheets and approval node tables, meeting traceability requirements |
detail | Enabled | Displays specific rule details for configuration items, enhancing traceability reference value |
| Maximum number of cited documents | Top 3–5 | The number of relevant documents for office system process configuration is limited. Limiting the number of entries avoids redundant responses |
| Prompt language matching | Automatically adapts to source document language | Matches Chinese or English process configuration documents, meeting multilingual traceability needs |
Three common configuration mistakes
- Symptom: No cited document source information is displayed on the knowledge base page. Cause: The traceability display configuration corresponding to
responseDatawas not enabled, resulting in response data not including document paths and update times. - Symptom: Token usage per round of responses exceeds system limits, even exceeding the preset 2000 token threshold. Cause:
quoteMaxTokenis set too high, and the total token count of loaded process configuration document chunks exceeds the token limit for the current conversation. - Symptom: Cited documents are unrelated to the current process configuration query, with redundant content. Cause: The maximum number of cited documents was not limited, causing the system to load excessive irrelevant approval node tables or configuration sheets.
How to confirm the configuration is complete
- Initiate a query based on office system process configuration documents, and check whether traceability information such as document paths and update times is displayed at the end of the response.
- After adjusting the
quoteMaxTokenparameter, verify that token consumption of the response is within a reasonable range, with no obvious overflow. - Test different types of process configuration queries, and confirm that all returned cited documents are relevant category documents such as approval node tables and process configuration sheets.
- Check whether the prompt automatically matches the language of the source document, ensuring that traceability text is consistent with the document language.
The values provided here are common starting points and should be measured against the reader's own samples.
Question material comes from public community discussions. Configuration values are common starting points and should be measured against your own samples. Verified on 2026-10-19.