What this category of data looks like
This category of data primarily comes from business systems, App permission lists, privacy policies, and user request records. Its update frequency is quarterly or with each product version change. Daily processed documents include personal information lists, processing rules, impact assessment reports, and user authorization texts. Each individual document contains fields such as information fields, processing purpose, legal basis, storage period, and authorization scope. These documents are regularly maintained and organized by the privacy compliance team, security consulting, or legal departments. The size of a single document varies based on project scale.
What constraints do these characteristics impose on the "permissions and data isolation" link
Data sources are scattered and linked to business systems. Isolate compliance materials across different business lines to prevent unauthorized cross-departmental access. Update frequency adjusts with product changes, so temporary permission adjustments must be supported to adapt to rapid iteration. Documents contain sensitive information related to natural persons. Strictly limit access scope, with authorization only for corresponding business or compliance personnel. Single documents have complex content and link to multiple processes. Ensure permission configurations are bound to the document's associated project and team to avoid permission confusion. Isolate compliance materials for different tenants to prevent data leaks or cross-tenant access, and meet traceability and audit requirements for compliance standards.
How to set the configurations
| Configuration Item | Recommended Practice | Rationale |
|---|---|---|
teamId permission association | Bind to the team ID of the corresponding compliance project | Aligns with the storage logic of grouping compliance materials by business team |
tmbId tenant isolation | Assign an independent tmbId for each compliance tenant | Prevents leakage of cross-tenant compliance materials |
| Access permission validity period | Set temporary permissions to 7 days; permanent permissions go through an approval process | Adapts to quarterly updates and temporary project needs |
| Document storage quota | Do not exceed 5000 MB per project | Adapts to the average size of single compliance documents and bulk storage requirements |
| Out-of-scope access trigger | Enable cross-team access approval | Prevents unauthorized access to sensitive compliance materials |
| Access log retention | Retain 180 days of access records | Meets traceability requirements for compliance audits |
Three common configuration mistakes
- Scenario: Unauthorized team members can normally access cross-team compliance materials, and the interface returns a success status without interception. Cause: The
teamIdis not bound to the compliance project, and the permission configuration does not take effect. - Scenario: Trained knowledge base content cannot be exported, with a prompt that the target data field is empty. Cause: Tenant data spaces are not divided by
tmbId, so the export interface cannot match the stored data of the corresponding tenant. - Scenario: Access logs for compliance documents are not recorded correctly. Cause: The access log retention configuration is not enabled, or the retention duration does not meet audit requirements.
How to confirm the configuration is complete
- Log in to the FastGPT v4.17.0 backend management interface, view the team list bound to
teamId, and confirm that the team corresponding to the compliance project has been added to the permission configuration. - Use an unauthorized member account to attempt to access the specified compliance document, and confirm that the system triggers a permission interception or cross-team access approval process.
- Call the export interface of the specified tenant, and confirm that the returned data includes the compliance document content under the corresponding
tmbId. - View the access log list, and confirm that each record includes necessary information such as access time, operator account, and access document ID.
The values listed here are common starting points and should be measured against the reader's own samples.
Question material comes from public community discussions. Configuration values are common starting points and should be measured against your own samples. Verified on 2026-10-19.