What this category of data looks like
Data for this category primarily comes from internal enterprise procurement systems, supplier quotation documents, budget sheets, and contract systems. Daily processed documents include procurement requisitions, price comparison records, formal contracts, and acceptance documents. Data updates follow a per-order or monthly cadence. Individual data entries include fields such as procurement requirement specifications, supplier quotation details, budget amounts, contract terms, and acceptance milestones. There are no unified fixed units; values vary based on procurement category and contract requirements.
What constraints do these characteristics impose on the "Sharing and Embedding" workflow
Data for this category is scattered across multiple internal systems, and update triggers are tied to individual procurement orders. The sharing and embedding workflow must adapt to this trait. It must strictly align with the enterprise’s internal permission system, ensuring that embedded AI responses only display procurement requisitions, price comparison records, and other data accessible to the corresponding procurement entity. This prevents sensitive information leaks. Cache refresh logic must be implemented separately by the external business system, and must match the update cadence of procurement data to avoid displaying expired content. Dynamic field adaptation logic must also be implemented separately by the external business system. FastGPT only provides a basic sharing entry, and must be adapted to field changes in procurement scenarios.
Configuration Settings
| Configuration Item | Recommended Approach | Rationale |
|---|---|---|
Sharing Entry shareId | Copy the complete sharing link generated by the system; manual replacement of the identifier is not allowed | Identifies the sharing entry; business records and data permissions for IT procurement and supplier management must still be handled by external systems |
| Sharing Link Expiry Period | Test starting point: 7 days; adjustments may be made based on actual testing of IT procurement and supplier management collaboration cycles and revocation requirements | Verifies availability within the valid period and access behavior after expiration; this value is not an official default or industry statistic |
| QPM | Test starting point: 20 requests per user per minute; adjustments may be made based on actual load | Limits access frequency for a single user; validation is required combined with request logs and actual load |
| Identity Verification | When identity permission requirements exist, commercial edition capabilities and the uid returned by the third-party identity service must first be verified | Possessing a sharing link does not equate to having business data permissions; third-party identity and data scope must be verified separately |
| Cited Content Display | Display configurations for cited fragments, full text, and original text may be selected based on the sensitivity of IT procurement and supplier management materials | Check displayed content within authorized data scope; hidden interfaces must not be used as a replacement for data permission controls |
| Conversation Record Validation | Test example: Prepare 10 IT procurement and supplier management Q&A samples, then check them in the same browser and another device separately | Anonymous records rely on local browser identity; retention is not guaranteed across devices or after cache clearance |
Three Common Misconfigurations
- Sharing entries related to IT procurement and supplier management may fail to open. First verify the complete system-generated link and its validity period, then check browser request status. Manual replacement of
shareIdis prohibited. - The visible scope of IT procurement and supplier management data may not match expectations. Third-party identity verification results, workflow request parameters, and external system data permissions must be verified separately. The sharing entry identifier itself does not provide business authorization.
- The same IT procurement and supplier management Q&A may not be visible on another device. For anonymous scenarios, device, browser, and local identity status must first be checked. Record retention is not guaranteed across devices or after cache clearance; service anomalies must not be judged solely based on this phenomenon.
How to Confirm Proper Configuration
- A test entry may be created using the sharing link generated via App Details - Publish Channels - Guest Access Window. Embed the entry into a local test page, then access it to confirm that the displayed documents match the specified procurement order.
- Procurement-related pre-sales questions may be entered in the test environment. After an AI response is triggered, click the link in the response to confirm redirection to the corresponding page of the local procurement system.
- Wait for the cache refresh cycle to end, then refresh the embedded page to confirm that updated procurement data is displayed correctly with no expired content.
- Test accounts with different permissions may be used to access the embedded page. Confirm that only authorized accounts can view sensitive procurement information, and no unauthorized access occurs (commercial edition required for permission integration).
The values provided here are common starting points and should be measured against the reader's own samples.
Question material comes from public community discussions. Configuration values are common starting points and should be measured against your own samples. Verified on 2026-10-19.