What This Category’s Data Looks Like
This category’s data mainly comes from enterprise OA systems, internal organizational structures, business system documents, and frontline user feedback. Standard daily output documents include process configuration sheets, approval node permission tables, form field description documents, and process change records. Data updates trigger when process changes occur, with an average of at least one update per month. Data fields include approval node order, permission scope, form required field rules, and have no unified fixed unit, adjusting based on specific configuration scenarios. Typical users include enterprise IT administrators, OA administrators, and business process administrators.
What Constraints Do These Characteristics Impose on the "Sharing and Embedding" Link
Data for this category is scattered and contains permission-sensitive information. Sharing must strictly match the original system’s organizational permission scope to prevent unauthorized access. Data update frequency adjusts alongside process changes. Post-embedding content synchronization must be implemented by the associated external business system to ensure displayed configuration information matches the latest version. Daily document structures vary. The embedding link must support formats such as configuration sheets and node tables supported by the associated office system, while adapting to embedding specifications of different office systems. Incorrect process configuration can cause approval stalls or permission deviations. The sharing and embedding link must ensure accuracy and consistency of configuration content. The accuracy of configuration content is guaranteed by the associated external business system.
How to Set Configurations
The following configurations are based on the sharing and embedding specifications of the associated office system. Some identity verification features require FastGPT commercial edition support.
| Configuration Item | Recommended Approach | Basis for This Approach |
|---|---|---|
Share entry shareId | Copy the complete share link generated by the system, do not replace the identifier manually | Identify the share entry; office system process configuration business records and data permissions must still be handled by the external system |
| Share link validity period | Test starting point: 7 days; adjust based on office system process configuration collaboration cycle and revocation requirements through actual testing | Verify availability within the validity period and access behavior after expiration. This value is not an official default or industry statistic |
| QPM | Test starting point: 20 requests per user per minute; adjust based on actual load | Limit access frequency for a single user, need to verify combined with request logs and actual load |
| Identity verification | When identity permission requirements exist, first verify commercial edition capabilities and uid returned by the third-party identity service | Holding a share link does not equal having business data permissions; third-party identity and data scope must be verified separately |
| Referenced content display | Select display configurations for referenced fragments, full text, and original text based on the sensitivity of office system process configuration materials | Check displayed content within authorized data scope, do not use hidden interfaces as a substitute for data permission control |
| Conversation record verification | Test example: Prepare 10 office system process configuration Q&A samples, check on the same browser and another device respectively | Anonymous records rely on browser local identity, retention cannot be guaranteed across devices or after cache clearing |
Three Common Misconfigurations
- Office system process configuration-related share entry fails to open. First verify the complete link generated by the system and its validity period, then check browser request status; do not manually replace
shareId. - Visibility range of office system process configuration data does not match expectations. Verify third-party identity verification results, workflow request parameters, and external system data permissions separately; the share entry identifier itself does not provide business authorization.
- The same office system process configuration Q&A cannot be viewed on another device. For anonymous scenarios, first check device, browser, and local identity status; retention cannot be guaranteed across devices or after cache clearing, do not judge service abnormalities solely based on this phenomenon.
How to Confirm Configuration Is Successfully Applied
- Access the embedded page using an enterprise internal authorized account, confirm that complete process configuration content can be viewed.
- Modify one process configuration in the associated external business system, wait for the synchronization cycle to end, confirm that the embedded page displays the latest configuration information.
- Access the embedded page using an unauthorized external account, confirm that no configuration content can be viewed.
- Check that the configuration content associated with the share link matches the current office system process configuration, ensure correct association.
The values provided are common starting points and should be evaluated against local deployment samples.
Question material comes from public community discussions. Configuration values are common starting points and should be measured against your own samples. Verified on 2026-10-19.