What data for this category looks like
IT asset inventory data comes from asset management systems, procurement systems, financial fixed asset modules, and terminal management platforms. Daily generated documents include asset ledgers, inventory sheets, requisition and return forms, and scrap applications. Core fields include asset number, device name, storage location, responsible user, asset status, purchase amount, and others. The data update frequency is mostly monthly, quarterly, or annually. A single update covers full asset status and ownership changes.
What constraints these characteristics impose on sharing and embedding
Since asset data comes from multiple systems and has a long update cycle, embedding scenarios must adapt to cross-data source permission verification to prevent unauthorized access to sensitive asset information. The fixed document structure requires embedded chat sessions to preset business guidance logic to match query needs for fixed fields such as asset ledgers and inventory sheets. At the same time, links related to asset data physical verification, scrap review and other links involve compliance requirements. Embedded sharing links must verify operations duty permissions through the connected third-party identity verification system. The knowledge base synchronization rhythm is determined by the update cycle of the external asset management system to ensure that the returned asset information timeliness meets business requirements.
How to set the configuration
This configuration is based on FastGPT v4.17.0.
| Configuration Item | Recommended Setting | Rationale |
|---|---|---|
Sharing entry shareId | Copy the complete sharing link generated by the system; do not manually replace the identifier | Identifies the sharing entry; IT asset inventory business records and data permissions must still be handled by external systems |
| Sharing link validity period | Test starting point: 7 days; adjust based on actual IT asset inventory collaboration cycles and revocation requirements | Verify availability within the validity period and access behavior after expiration; this value is not an official default or industry statistic |
| QPM | Test starting point: 20 requests per user per minute; adjust based on actual load | Restricts the access frequency of a single user; needs to be verified combined with request logs and actual load |
| Identity verification | When identity permission requirements apply, first check the commercial version capabilities and the uid returned by the third-party identity service | Holding a sharing link does not equate to having business data permissions; third-party identity and data scope must be verified separately |
| Referenced content display | Select the display configuration of referenced fragments, full text, and original text based on the sensitivity of IT asset inventory materials | Check displayed content within authorized data scope; do not use hidden interfaces to replace data permission control |
| Conversation record verification | Test example: Prepare 10 IT asset inventory Q&A samples, check them in the same browser and another device respectively | Anonymous records rely on browser local identity; retention cannot be guaranteed across devices or after cache clearing |
Three common errors
- IT asset inventory-related sharing links fail to open. First check the complete link generated by the system and its validity period, then cross-check the browser request status; do not manually replace
shareId. - The visible scope of IT asset inventory data does not match expectations. Cross-check the third-party identity verification results, workflow request parameters, and data permissions of the external system; the sharing entry identifier itself does not provide business authorization.
- The same IT asset inventory Q&A cannot be viewed on another device. In anonymous scenarios, first check the device, browser, and local identity status; record retention cannot be guaranteed across devices or after cache clearing; do not use this phenomenon alone to judge service abnormalities.
How to confirm the configuration is properly set
- Open the internal page configured with iframe embedding, check whether the chat window loads normally and displays the preset custom session prompt.
- Create sharing links in Simplified Chinese and English respectively, confirm that the interface text matches the specified language after opening, and is not affected by the console main interface settings.
- Verify that idle session processing complies with the configuration through the FastGPT backend session management page.
- Verify permissions through the connected third-party identity verification system, confirm that unauthorized accounts cannot access asset-related information.
- Cross-check that the
shareIdin the embedded code matches the identifier generated on the sharing configuration page, ensuring that it is bound to the asset inventory-specific knowledge base session.
The values provided are common starting points and should be measured against the reader's own samples.
Question material comes from public community discussions. Configuration values are common starting points and should be measured against your own samples. Verified on 2026-10-19.