What the data for this category looks like
Core data for IT procurement and supplier management comes from procurement systems, supplier quotations, budget spreadsheets, and contract systems. Daily business documents include procurement applications, price comparison records, contracts, and acceptance documents. Each document has dedicated business fields: procurement applications include application number, applying department, and budget limit; contracts include contract number, effective date, and payment terms. Data is updated per individual procurement process: sync once per completed order or once per month for full data. Documents from different procurement orders are independent but closely linked.
What Constraints Do These Characteristics Impose on the Sharing and Embedding Link
This category’s data characteristics impose three core constraints on the sharing and embedding link. First, data sources are scattered but closely linked. When embedding Q&A, ensure that context from multiple document types such as procurement applications, price comparison records, and contracts can be called to avoid breaking business logic. Second, document fields have strong business attributes. When slicing or retrieving, complete field information must be retained, otherwise accurate responses to procurement clauses and budget limits in Q&A will be affected. Third, content is only for internal IT department use. Sharing and embedding must restrict access scope, while adapting to the embedding specifications of internal operations ticket systems, to ensure that call permissions match business processes.
How to Configure Settings
This configuration applies to FastGPT v4.17.0, with details as follows:
| Configuration Item | Recommended Approach | Rationale |
|---|---|---|
Sharing entry shareId | Copy the full sharing link generated by the system; do not manually replace the identifier | Identifies the sharing entry; business records and data permissions for IT procurement and supplier management still need to be handled by external systems |
| Sharing link validity period | Test starting point: 7 days; adjust based on actual testing of IT procurement and supplier management collaboration cycles and revocation requirements | Verify availability within the validity period and access behavior after expiration; this value is not an official default or industry statistic |
| QPM | Test starting point: 20 requests per user per minute; adjust based on actual load | Limits the access frequency of a single user; needs to be verified combined with request logs and actual load |
| Identity verification | When identity permission requirements exist, first verify commercial edition capabilities and the uid returned by the third-party identity service | Holding a sharing link does not equate to having business data permissions; third-party identity and data scope must be verified separately |
| Referenced content display | Select display configurations for referenced fragments, full text, and original text based on the sensitivity of IT procurement and supplier management materials | Check displayed content within authorized data scope; do not use hidden interfaces as a substitute for data permission control |
| Conversation record verification | Test example: Prepare 10 IT procurement and supplier management Q&A samples, check on the same browser and another device respectively | Anonymous records rely on browser local identity; retention cannot be guaranteed across devices or after clearing cache |
Three Common Mistakes
- Sharing entries related to IT procurement and supplier management fail to open. First verify the full system-generated link and its validity period, then check browser request status; do not manually replace
shareId. - The visible scope of IT procurement and supplier management data does not match expectations. Verify third-party identity verification results, workflow request parameters, and external system data permissions separately; the sharing entry identifier itself does not provide business authorization.
- The same IT procurement and supplier management Q&A cannot be viewed on another device. For anonymous scenarios, first check device, browser, and local identity status; retention cannot be guaranteed across devices or after clearing cache; do not judge service anomalies solely based on this phenomenon.
How to Confirm the Configuration Is Complete
- Log in to the FastGPT backend, check if the FastGPT knowledge base has imported business data for three types of documents: procurement applications, price comparison records, and contracts synchronized from external procurement systems and contract systems.
- Embed a test link in the enterprise internal office system, enter questions related to the current procurement process, and verify whether accurate content of corresponding business fields is returned.
- Attempt to access the embedded Q&A component using an external domain name, confirm that it fails to load normally or returns a no permission prompt.
- Submit a test procurement ticket, check if the embedded Q&A component can recall price comparison records or contract information associated with this ticket.
The values given are common starting points and should be measured against the reader's own samples.
Question material comes from public community discussions. Configuration values are common starting points and should be measured against your own samples. Verified on 2026-10-19.