What data for this category looks like
Core data for office system process configuration comes from enterprise OA systems, internal organizational structures, policy documents, and user feedback. Daily produced documents include process configuration sheets, approval node tables, form field descriptions, and change records. Data fields include approval node ID, form permission scope, change time, approval rules, and more. Data update frequency is triggered by configuration changes, typically at least once per month. A single update includes adjustments to one or more process configurations. The primary users of this category are enterprise IT administrators, OA administrators, and business process administrators. Daily work focuses on sorting approval rules, configuring node permissions, and conducting test validations.
Constraints for sharing and embedding
Since data is sourced from OA systems and organizational structures, embedding requires associating user identity permissions with the business system. This prevents unauthorized access to process configuration information, ensuring only authorized users can view or modify corresponding approval nodes. Data update frequency is not fixed. External business systems must synchronize updates to the knowledge base data source to ensure returned approval rules and node information are the latest versions. Avoid answer errors caused by unsynchronized configuration changes. Daily document structures are complex. Embedded Q&A recall must match the format of approval node tables and form field descriptions. Otherwise, answers may not align with actual configurations, leading to issues such as stuck approvals. Additionally, errors may cause approval process stagnation. Error prompts during the embedding link must clearly point to process configuration-related issues to help operations staff troubleshoot quickly.
How to configure settings
The following configuration items apply to FastGPT v4.17.0.
| Configuration Item | Recommended Approach | Rationale |
|---|---|---|
Sharing entry shareId | Copy the full share link generated by the system; do not manually replace the identifier | Identifies the sharing entry; business records and data permissions for office system process configuration must still be handled by external systems |
| Share link validity period | Test starting point: 7 days; adjust based on the office system process configuration collaboration cycle and revocation requirements through actual testing | Verify availability within the validity period and access behavior after expiration; this value is not an official default or industry statistic |
| QPM | Test starting point: 20 requests per user per minute; adjust based on actual load | Limits the access frequency of a single user; requires validation combined with request logs and actual load |
| Identity verification | When identity permission requirements exist, first verify commercial edition capabilities and the uid returned by the third-party identity service | Holding a share link does not equate to having business data permissions; third-party identity and data scope must be verified separately |
| Referenced content display | Select display configurations for snippets, full text, and original text based on the sensitivity of office system process configuration materials | Check displayed content within authorized data ranges; do not use hidden interfaces as a substitute for data permission control |
| Conversation record verification | Test example: Prepare 10 office system process configuration Q&A samples, check them in the same browser and another device respectively | Anonymous records rely on browser local identity; retention cannot be guaranteed across devices or after clearing cache |
Three common configuration mistakes
- Sharing entry links for office system process configuration fail to open. First verify the full system-generated link and its validity period, then check browser request statuses. Do not manually replace
shareId. - The visible scope of office system process configuration data does not match expectations. Verify third-party identity verification results, workflow request parameters, and external system data permissions separately. The sharing entry identifier itself does not provide business authorization.
- The same office system process configuration Q&A is not visible on another device. For anonymous scenarios, first check device, browser, and local identity status. Record retention cannot be guaranteed across devices or after clearing cache; do not use this phenomenon alone to judge service anomalies.
How to confirm the configuration is successful
- Open the office system page embedded with FastGPT, access it using a Trident kernel browser, and verify that the window loads normally without errors.
- Access the embedded page using accounts with different permissions from the business system, and verify that the returned process configuration content matches the external business system permission configuration.
- Submit an office system process configuration change request, and verify that the content returned by FastGPT after synchronization of the external data source matches the latest configuration.
- View the sharing logs of the FastGPT application, and verify that the
shareIdparameter carried by the embedded request matches the unique identifier of the target application.
The values provided are common starting points and should be measured against the reader's own samples.
Question material comes from public community discussions. Configuration values are common starting points and should be measured against your own samples. Verified on 2026-10-19.