What the data for this category looks like
This category of data primarily comes from project document libraries, configuration lists, meeting minutes, and test reports. Documents produced daily include completion documents, configuration manuals, training records, and acceptance certificates. Data is updated at the end of each project phase or when the overall project is completed. Document structures typically include fields such as project number, version number, seal status, and archiving date. The size of a single document is mostly under 100 MB. Some batch archiving collections can reach up to 1000 MB.
What constraints these characteristics impose on the "Sharing and Embedding" link
The update rhythm of data in this category is not real-time. The size of single or batch documents varies widely. These requirements mean the sharing and embedding link must adapt to static content caching and incremental synchronization needs. Relevant configurations can be completed via external systems or FastGPT publishing settings.
Documents include delivery evidence with seals, such as acceptance certificates. Restricted retrieval scopes must be configured to only include archived official documents by associating with a knowledge base or external business system. This prevents unfinished drafts from being called.
Most project document fields contain project-specific identifiers. Filter rules by project dimension must be configured in the associated knowledge base or external business system. This ensures handover documents from different projects are not confused and called.
Batch archiving document collections have large total sizes. Sharing link loading configurations must adapt to the timeout threshold for large file retrieval. This avoids request failures caused by excessive content size.
How to set configurations
The following configurations are based on FastGPT v4.17.0.
| Configuration Item | Recommended Starting Point | Rationale |
|---|---|---|
Sharing entry shareId | Copy the full sharing link generated by the system; do not manually replace the identifier | Identifies the sharing entry; business records and data permissions for project document handover and archiving still need to be handled by external systems |
| Sharing link validity period | Test starting point: 7 days; adjust based on the collaboration cycle and revocation requirements of project document handover and archiving | Verify availability within the validity period and access behavior after expiration; this value is not an official default or industry statistic |
| QPM | Test starting point: 20 requests per user per minute; adjust based on actual load | Limits the access frequency of a single user; needs to be verified combined with request logs and actual load |
| Identity verification | When identity permission requirements exist, first verify commercial edition capabilities and the uid returned by the third-party identity service | Holding a sharing link does not equate to having business data permissions; third-party identity and data scope must be verified separately |
| Referenced content display | Select display configurations for reference fragments, full text, and original text based on the sensitivity of project document handover and archiving materials | Check displayed content within authorized data ranges; do not use hidden interfaces as a substitute for data permission control |
| Conversation record verification | Test example: Prepare 10 project document handover and archiving Q&A samples, check on the same browser and another device respectively | Anonymous records rely on browser local identity; retention cannot be guaranteed across devices or after clearing cache |
Three Common Mistakes
- Sharing entries related to project document handover and archiving fail to open. First verify the full system-generated link and its validity period, then check browser request status; do not manually replace
shareId. - The visible scope of project document handover and archiving data does not match expectations. Verify third-party identity verification results, workflow request parameters, and external system data permissions separately; the sharing entry identifier itself does not provide business authorization.
- The same project document handover and archiving Q&A is not visible on another device. For anonymous scenarios, first check device, browser, and local identity status; record retention cannot be guaranteed across devices or after clearing cache, so do not judge service anomalies solely based on this phenomenon.
How to confirm configurations are set correctly
- Copy the generated sharing link, open it in an unauthorized external browser or environment without identity verification, and confirm that the corresponding knowledge base content cannot be accessed (third-party identity verification must be completed for commercial editions).
- Enter a test question containing a project-specific number in the debugging area, and confirm that the returned results only include archived completion documents, acceptance certificates, and other content.
- Modify the archiving status of a test document, wait for the associated knowledge base to complete synchronization, and access the embedded page to confirm that updated document content can be obtained.
- Confirm that the used sharing link is the system-generated link for the corresponding project, and the extracted
shareIdmatches the identifier included in the link.
The values provided are common starting points and should be measured against the reader's own samples.
Question material comes from public community discussions. Configuration values are common starting points and should be measured against your own samples. Verified on 2026-10-19.