What the data for this category looks like
Data for this category comes from purchase orders, drawings and specifications, supplier quality certificates, inspection equipment, historical quality data, and supplier portals. Daily generated documents include inspection specifications, sampling plans, incoming material reports, supplier audit reports, exception contact sheets, 8D reports, and concession acceptance approval forms. Data updates occur with each batch of incoming materials, monthly or quarterly supplier evaluations, and irregular audits. Fields include batch number, inspection item, qualified judgment result, supplier number, sampling ratio, and others. Units include pieces, batches, days, and others.
What constraints these characteristics impose on forms and interactions
Multiple data sources require forms to support cross-data source associated filling, to avoid manual entry of duplicate information. Frequent update cycles require forms to support rapid batch entry, to meet immediate filling needs for each incoming material batch. Diverse document types require the interaction interface to support field mapping across different documents, to ensure quality data referenced in bid documents matches correctly. Strict error consequences require forms to include mandatory item validation and data legibility checks, to prevent invalid or incorrect data from entering bid and quotation workflows, and avoid subsequent production risks.
How to configure the system
Configurations below are based on FastGPT v4.17.0:
| Configuration Item | Recommended Setting | Rationale |
|---|---|---|
formInput | Enable batch entry mode, allow 1000–2000 characters per input | Adapt to multi-field batch filling requirements for incoming material inspection reports |
userSelect | Preset supplier audit status options, including qualified, unqualified, concession acceptance | Match standard judgment fields in supplier quality documents |
| Knowledge base selection | Bind purchase order library and supplier quality certificate library | Quickly associate business-specific data sources |
| Variable reference configuration | Reference purchase order batch number and sampling plan parameters | Automatically fill core form fields |
| Result display limit | Top 10 historical inspection data | Reduce interface loading and query load |
| Input validation rules | Verify that the qualified judgment field is not empty and the batch number format matches | Avoid invalid data submission risks |
| Timeout period | 30 seconds | Adapt to waiting requirements for batch data submission |
Three common configuration mistakes
- Phenomenon: A batch number duplicate error prompt appears after form submission, or verification fails due to an empty qualified judgment field. Cause: No deduplication rule for batch data in
formInputis configured, and mandatory item verification is not enabled, causing incorrect data to enter the bid document preparation workflow. - Phenomenon: When calling an interface to obtain historical quality data, the number of returned results is only 2, which does not match business requirements. Cause: The result display limit configuration item is not set correctly, and the default value does not match the historical data call demand for batch incoming material inspection.
- Phenomenon: Knowledge base search cannot match the latest quality certificate of the corresponding supplier. Cause: The dedicated knowledge base of purchase orders or supplier portals is not bound, or the variable reference is not associated with the purchase order batch field, resulting in failure to accurately match business data.
How to confirm successful configuration
- Manually enter simulated incoming material inspection data, check whether the form automatically fills in the sampling plan parameters of the corresponding supplier.
- Submit test data with the qualified judgment field left blank, confirm that the interface pops up the corresponding verification prompt.
- Call the interface to obtain historical quality data, confirm that the number of returned results meets the configured limit requirement.
- Check the knowledge base binding list, confirm that it includes business-specific data sources such as the purchase order library and supplier quality certificate library.
The values provided here are common starting points, and should be evaluated against the reader's own samples.