Bid Document and Quotation Preparation for Baking and Convenience Food: Document Parsing and Chunking

The core data for this category comes from raw material and auxiliary material qualification certificates, ERP/MES systems, weighing systems, ovens or

What Data for This Category Looks Like

The core data for this category comes from raw material and auxiliary material qualification certificates, ERP/MES systems, weighing systems, ovens or frying lines, laboratories, and food traceability ledgers. Daily documents include formulas and feeding lists, production records, baking or steaming curves, metal detection records, cleaning and disinfection records, and factory inspection reports. Data is updated per batch, per shift, or daily. Fields include feeding volume, baking temperature, duration, allergen labels, and more. Most data exists as text paragraphs, tables, and time-series curves.

This category includes Word bid documents of 100,000 Chinese characters and Excel production records with 15,000 rows, which creates requirements for the semantic integrity of chunking and processing efficiency. Frequently updated multi-source data requires parsing logic to adapt to different document structures and avoid splitting key business units. Sensitive fields such as allergen labels and feeding parameters must retain contextual associations to prevent business verification errors caused by chunk breaks. Batch processing of large-volume documents requires sufficient parsing time, while also adapting to the input window limits of vector models.

How to Configure the Settings

The following configurations are adapted for FastGPT v4.17.0.

Configuration ItemRecommended ValueRationale
chunkSize800–1200 charactersAdapts to the semantic integrity of texts such as baking formulas and production records, while matching the input window limits of most vector models
chunkSplitterMixed paragraph and fixed-length splittingAdapts to documents containing both text paragraphs (such as feeding instructions) and tabular data (such as 15,000-row Excel files), and avoids splitting cross-semantic units
PARSE_FILE_TIMEOUT_SECONDS600 secondsReserves sufficient parsing time when processing 100,000-character Word files or 15,000-row Excel files, preventing mid-processing timeout interruptions
UPLOAD_FILE_MAX_SIZE10240 MBSupports uploading large-volume production record archives and bid documents, adapting to batch business scenarios
chunkSettingModeCustom modeAdjusts the chunk overlap rate separately for key fields such as allergen labels and feeding parameters to retain contextual associations
customPdfParseEnabledFor documents such as baking or steaming curves, custom parsing rules retain the field associations of chart data, adapting to special document formats within this category

Three Common Misconfigurations

  • Phenomenon: When uploading files larger than 10 MB, vectorization exceptions occur after generating 1000+ chunks, and some recover after retries. Cause: The chunkSize and chunk overlap rate were not adjusted for the long-text documents of this category, causing some chunks to exceed the vector model input limits.
  • Phenomenon: After querying ERP/MES data from the DB node and returning a JSON array, it cannot be directly associated with document chunks. Cause: customPdfParse was not enabled or the corresponding data mapping rules were not configured, so structured database fields cannot be bound to document chunks.
  • Phenomenon: 15,000-row Excel production records are split into overly small chunks, making the verification logic for allergen materials unable to associate across chunks. Cause: chunkSplitter only uses fixed-length chunking, without combining paragraph or row-level splitting, which destroys the semantic association of continuous feeding batches in Excel.

How to Confirm Configurations Are Set Correctly

  • Upload a preset 100,000-character Word bid document, and check that the length range of the chunk list matches the configured chunkSize interval.
  • Import 15,000-row Excel production records, and verify that chunks retain the contextual association of continuous feeding batches, with no key business fields broken across chunks.
  • Run a large file upload task, confirm that the parsing time does not exceed the configured PARSE_FILE_TIMEOUT_SECONDS, and no timeout errors occur.
  • Test querying ERP data from the DB node, confirm that the returned structured data can be directly bound to the corresponding document chunks without additional code processing.

The values provided are common starting points and should be measured against the reader's own samples.