What the documents look like
For procurement in Convenience fresh-food orders, this page examines FastGPT vector indexes. Separate order plans, confirmations and display samples, tracing each status to its material. The examples are hypothetical.
Constraints at the vector indexes step
A proposed fresh-food record says: “The rice-ball order plan is saved, awaiting head-office confirmation.” A separate note identifies a display sample awaiting collection and excluded from saleable stock. Entries for ordering status and saleable scope must preserve the distinctions among a plan, its confirmation and a display item. Neither sentence supplies a receipt record or a saleable quantity. Ask whether ordering is confirmed and whether the sample belongs in saleable stock, tracing each answer to its original wording rather than searching the product name alone.
Configuration and implementation checks
| Implementation check | Material in this test | Evidence action |
|---|---|---|
| Plan status | Saved but awaiting confirmation | Retrieval must not imply receipt. |
| Saleable scope | The display sample is excluded | Preserve that source restriction. |
| Record stage | Separate plan, confirmation and receipt | Trace questions to the right original. |
| Store identity | Product names may span stores | Check location and source date. |
| Additional material | Confirmation and receipt have distinct sources | Compare citations, beyond index counts. |
Documented conditions
| Documented item / implementation check | Condition |
|---|---|
Embedding model | Knowledge bases associated with one search node must use the same embedding model. |
Original data and indexes | One original data block can have multiple indexes. |
Index content | Index wording should be complete and focused. |
Image indexes | Where image retrieval is used, inspect descriptions or image vectors. |
Version and result check | After a change, reuse questions to compare originals. |
Three common errors
- If a saved plan becomes received stock, inspect whether the index targets the plan or a receipt, tracing the delivery claim to its source.
- If the display sample enters saleable stock, check whether its exclusion accompanied the returned data instead of merging it with ordinary sales material.
- If added receipt material still leads to another store’s same-name product, inspect location, date and index target. That receipt establishes no stock at this store.
How to verify the setup
After obtaining order confirmation and receipt records, add each as its own source and repeat the ordering question to check whether the citation reaches the correct stage. New indexes, confirmation and physical receipt require separate records. Where stores share product names, inspect store identity and date to avoid borrowing another location’s receipt. Verify the actual vector-model condition before linking ordering and store collections. If temperature or shelf-life material is supplied as images, inspect what the real processing route read. A retrieved index establishes no food-sale decision, and this proposed text test neither places an order nor determines disposal.
| Material context | Scope |
|---|---|
| Document types | Fresh Food Order Form, Spoilage Report, Near-Expiry Processing Sheet and Temperature Records |
| Candidate sources | POS Sales, Headquarters Ordering System, Store Inventory and Cold Chain Temperature Control Records |
| Technical baseline | FastGPT v4.17.2 |