What the documents look like
Closure settlement handles exit and asset recovery, the reverse direction from site selection and store opening. The main data comes from POS inventory, the fixed-asset system, lease contracts, and financial ledgers. Updates are irregular and happen store by store. The documents in scope are the closure approval, the inventory clearance form, the lease termination agreement, and the asset count sheet. Operating reporting and exception review need the quantities, statuses, and authorization stages in these materials aligned with each other. Tool calls and plugins select a module or plugin by semantic match, pass parameters, and return results for later summarization or reconciliation.
Constraints at the tool calls step
A tool description tells the model what the tool does, and the LLM decides from context whether to call it. Parameter descriptions and the required flag jointly affect the call. System module parameters are fixed; plugin parameters are configurable. In advanced orchestration, available tools are connected to the tool call module, and the guidance is to start with a small number of tools and tune before adding more. The tool call termination node ends the current call, stops further tool calls, and stops the AI from summarizing tool results. Custom variables extend inputs for nodes not treated as tool parameters or not callable as tools.
Hypothetical paper exercise, not a real entity: the source text reads, "In March 2024, Store A in the East China region of a chain brand submitted a closure approval, status pending regional operations review; the inventory clearance form lists 12 shelving units, status pending count; the lease termination agreement was sent by the landlord contact on 10 March 2024 and is unsigned." The draft request to assess: "Based on the above materials, generate the March 2024 closure settlement exception report for Store A and call the asset count plugin to verify the shelving quantity." The request involves three statuses—pending review, pending count, unsigned—and none may be treated as completed.
Configuration and implementation checks
Configuration is checked against this sample. The values are starting points for this hypothetical exercise only and serve comparison.
| Configuration item | Hypothetical starting point | How to check |
|---|---|---|
| Tool description | State that inputs are closure approval, clearance form, lease termination agreement, count sheet | Check whether the description covers call conditions and cases where the tool should not be called |
| Tool parameters | Plugin parameters configured to the actual fields | Check parameter descriptions and the required flag; do not treat a description as a guarantee of execution |
| Required parameters | The sample request needs store, period, and field | When no suitable required parameter exists the model may not call; complete through interaction and check the actual request |
| Tool connection | Connect a small number of tools first | In advanced orchestration confirm the diamond connection and the separation of tool input from ordinary input |
| Tool call termination | Attach after a tool where needed | Confirm that after termination no other tool and no AI summary is called |
| Custom variables | Add descriptions for nodes not treated as parameters | Check the variable description against the downstream workflow call |
Three common errors
- Treating a closure approval pending regional operations review as approved, then calling the asset count plugin to produce a completed conclusion. Check whether the input carries an approval status field, compare whether "pending review" and "approved" are mutually exclusive values of the same field, and observe whether the output still marks the item as to be verified.
- Treating the lease termination agreement sent by the landlord contact on 10 March 2024 and unsigned as effective. Check the signature status field, compare "unsigned" with "signed," and observe whether the evidence gap is preserved.
- Treating the inventory clearance form status "pending count" as confirming 12 shelving units. Check the count status, compare "pending count" with "counted," and observe whether the quantity is marked as to be verified.
How to verify the setup
- Input the sample source text and the draft request above, then compare whether the tool description covers the four material types—closure approval, clearance form, lease termination agreement, count sheet—and the cases where the tool should not be called. If the description lacks status conditions, the call timing may be imprecise.
- Input the sample request and compare whether the required parameters include store, period, and field. If no suitable required parameter exists, the model may not call; after completing through interaction, check the actual request.
- Input the three statuses "pending regional operations review," "pending count," and "unsigned" from the sample, and compare whether the output marks each as to be verified. If the output directly concludes approved, counted, or effective, the condition is not met. Retrieval and similarity do not handle permission or entity isolation; an empty result can be checked against downstream design using the paper input [].
This page addresses only chain-store closure settlement, operating reporting and exception review, and tool calls and plugins. Which materials, operations, and requests sit at which authorization stage during handover cannot be replaced by retrieval or a form.