What this category's data looks like
Grade entry and credit recognition involve three types of materials: transcripts, deferred examination applications, and make-up examination arrangements. Transcripts record the course name, credits, grade, entry date, and teacher signature; deferred examination applications record the application reason, original examination date, approval signature, and receipt; make-up examination arrangements record the make-up examination time, location, invigilator signature, and grade backfill date. The material sources are academic affairs system exports and paper archives, and the update cadence advances with the semester; deferred and make-up examination materials are often added after the transcripts. When entering this function, the transcript serves as the main record, while deferred examination applications and make-up examination arrangements serve as supporting evidence and change basis, and the three together support basis entries that point back to the original text. The field characteristic is that the name, credits, and dates of the same course may be inconsistent across different materials, and the version and signature status need to be checked item by item.
Configuration and implementation checks
This step is executed by workflow nodes (user selection and branching), outputting branch direction and interaction status records. "Basis entries that can point back to the original text" are completed by subsequent nodes continuing execution according to the branch. When a node is triggered, the conversation enters an interaction state and records the workflow status; after the user completes the selection, execution continues along the branch corresponding to the selected option.
| Object | Check | Verification action |
|---|---|---|
| Transcript | Fields include course name, credits, grade, entry date, and teacher signature; the date and signature must match the deferred and make-up examination materials | Check the options and branch connections one by one in the node, reference variables and nodeId for a trial run, and view the node status in the run records |
| Deferred examination application | Fields include application reason, original examination date, approval signature, and receipt; the name, quantity, and date of the same record must be consistent with the transcript | Reference the selection result variable in a subsequent node and run a trial once, and check whether the date and signature of this material match the transcript |
| Make-up examination arrangement | Fields include make-up examination time, location, invigilator signature, and grade backfill date; the version must be current, and missing signature or receipt is regarded as not synchronized | Trigger a user selection node once, view the branch direction and interaction status in the run records, and check whether the version of this material is current |
Three common errors
- Symptom: The name and credits of the same course do not match between the transcript and the deferred examination application. Cause: The two materials were entered separately, without cross-material field comparison and unification.
- Symptom: The make-up examination arrangement has been updated, but the transcript still shows the old date. Cause: The version was not synchronized, the current version and the archived version were mixed, and the version identifier was not checked.
- Symptom: The deferred examination application lacks an approval signature or receipt, and the basis entry cannot point back to the original text. Cause: The material archive is incomplete, and the signature and receipt were not completed along with the process.
How to verify the setup
This function's acceptance: run trials option by option, check the branch direction and interaction status in the run records, confirm that each option corresponds to one branch, and that the selection result variable has been passed to subsequent nodes.
Business test: ask a cross-material basis question, see whether the answer gives a traceable source, and check that the basis comes from the institution’s materials, that the version is current, and that the entry matches the original text.
- Check the options and branch connections one by one in the node, trigger a user selection node once, and view the node status and branch direction in the run records.
- Reference the selection result variable in a subsequent node and run a trial once, and check whether the name, quantity, date, and signature of cross-material fields are consistent.