What this category's data looks like
This page addresses business basis queries in student status changes and graduation qualification review. Materials include three types: leave and return to school applications, major transfer applications, and graduation review checklists. Leave and return to school applications record the change type, start and end dates, and approval signatures; major transfer applications record the transferring-in and transferring-out majors, effective semester, and seals; graduation review checklists record course credits, graduation conclusions, and receipts. Materials enter parsing and training tasks by batch, each playing a different role: change-type materials provide process basis, while checklist-type materials provide conclusion basis. Field characteristics center on four categories: names, quantities, dates, and signatures. The same record often appears in two materials with inconsistent name spellings, quantity calibers, or date sequences. Unsynchronized versions or missing receipts can also affect whether the basis holds.
Configuration and implementation checks
This step is executed by parsing and training tasks (server-side tasks), outputting data rows and index statuses (parsed, indexing, indexed). Basis entries that can be traced back to the original text are completed by retrieval and subsequent processing.
| Object | Check | Verification action |
|---|---|---|
| Leave and return to school application | The change type, start and end dates, and approval signature must be closed within the material; if the signature or receipt is missing, the basis does not hold | Check the change type and date fields one by one, verify whether the signature column and receipt are complete, and record missing items |
| Major transfer application | The transferring-in and transferring-out majors, effective semester, and seals must be consistent with the checklist caliber; differences in name spelling must be traced back to the original text | Compare the major names and effective semester in the checklist, mark inconsistent entries, and retain the original text positions |
| Graduation review checklist | Course credits, graduation conclusions, and receipts must connect with the timeline of change materials, and the version must be current | Compare credits and conclusions item by item per student, confirm the checklist version number and receipt date, and mark cross-material conflicts |
| Data rows and index status | Data rows are in one of three states: parsed, indexing, or indexed; data pending indexing does not participate in recall | Open the data rows to check the status, confirm that the rebuild task only covers indexed data, and record the values of trainingType, chunkSize, and chunkSplitter |
Three common errors
- Phenomenon: The same student's name spelling or change date does not match between the leave and return to school application and the graduation review checklist. Cause: The two materials are entered separately, and names and dates are not compared across materials.
- Phenomenon: The major name referenced in the major transfer application is inconsistent with the current checklist, and the basis entry points to an old version. Cause: The checklist version is not synchronized, and old-version materials remain in the searchable range.
- Phenomenon: The change material lacks an approval signature or receipt, but the basis entry is still recalled. Cause: Signature and receipt fields are not included in post-parsing verification, and the index status does not reflect material completeness.
How to verify the setup
This feature's acceptance: Upload one material, observe the data row status transitions and the coverage of the rebuild task, and confirm that the status passes through parsed, indexing, and indexed in sequence, that the rebuild only covers indexed data, and that data pending indexing is not recalled.
Business test: Ask a cross-material basis question and see whether the answer provides a traceable source, and whether the source matches the original text position in the leave and return to school application, major transfer application, or graduation review checklist.
- Check file records and data rows separately, confirm that the identities of files and data rows are distinguishable, and that data row statuses are consistent with the interface display.
- View the data rows covered by the rebuild task, and confirm that changing the model only rebuilds data with completed indexing, and that data pending indexing does not participate in the rebuild chain.