What this category's data looks like
Materials in the student disciplinary action and appeal handling scenario include three types: disciplinary fact materials, disciplinary decision documents, and appeal statements. The sources are the school's student affairs department and the appeal acceptance body. They are archived in stages as the incident progresses, and the update cadence follows the processing workflow nodes. Disciplinary fact materials contain the incident narrative, involved personnel, time and place, and evidence list; disciplinary decision documents contain the type of disciplinary action, the clauses relied upon, the effective date, and the delivery signature; appeal statements contain the appeal request, factual grounds, submission date, and receipt. When the three types of materials enter this feature, each plays a different role: disciplinary fact materials provide the original facts and evidence leads, disciplinary decision documents provide the disciplinary basis and effective status, and appeal statements provide the points of dispute and procedural nodes. Business basis query needs to align the clauses, dates, and signature fields across the three types of materials to form basis entries that can be traced back to the original text, for use in replying to parents or writing into a plan.
Configuration and implementation checks
This step is executed by the indexing service and the vector database, outputting vectors and index status (whether recall is possible, whether data in the same group is merged). "Basis entries that can be traced back to the original text" are then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Disciplinary fact materials | The name, quantity, date, and signature must be consistent with the corresponding fields in the disciplinary decision document | Open the data row and check whether the index field contains multiple vector identifiers; after retrieval, see whether the same group is merged |
| Disciplinary decision document | The type of disciplinary action, clauses relied upon, effective date, and delivery signature must correspond to the receipt date of the appeal statement | In the knowledge base settings, check that the index model is consistent with the vector model actually used by the knowledge base |
| Appeal statement | The appeal request, factual grounds, submission date, and receipt signature must be in sync with the version of the disciplinary decision document | Check the data scope covered by the rebuild task, and confirm that after changing the model, it is triggered only for data whose indexing has been completed |
Three common errors
- Symptom: The name and quantity of the same disciplinary record do not match between the disciplinary fact materials and the disciplinary decision document. Inspect the following: The two materials were entered separately, and field alignment was not performed.
- Symptom: The version of the disciplinary decision document was not synced, and the clauses cited in the appeal statement are inconsistent with the current version. Inspect the following: compare the relevant source fields, document versions and downstream processing records.
- Symptom: The appeal statement lacks a receipt signature, and the retrieved basis entries cannot be traced back to the original text. Inspect the following: The signature field was not included in the index field, and the original data is incomplete.
How to verify the setup
This feature's acceptance: sample one data row and look at the index field to confirm that multiple vector identifiers for one piece of data are all present, then retrieve once to see whether data in the same group is merged and whether the vector score takes the highest score; check the status value against indexed and the rebuild task records.
Business test: ask a basis question that spans materials, and see whether the answer gives a traceable source.
- In the knowledge base settings, check that the index model is consistent with the vector model actually used by the knowledge base, and record the current values of
defaultTokenandmaxToken. - Open a data row and check the index field to confirm that multiple vector identifiers are complete; check the data scope covered by the rebuild task, and confirm that after changing the model, it is triggered only for data whose indexing has been completed.