What this category's data looks like
This page focuses on the business basis query in degree conferral and certificate information reporting. Materials include degree application forms, thesis review forms, defense resolutions, and the accompanying certificate information reporting receipts and signature pages. The materials come from archives of each training unit within the institution and exports from business systems. The update cadence is synchronized with degree batches, and they usually enter in batches before and after review, defense, and degree committee meetings. When entering this feature, the degree application form serves to locate the applicant identity and degree category fields, the thesis review form serves to locate the review conclusion and date fields, the defense resolution serves to locate the voting result, signature, and resolution date fields, and receipt-type materials serve to locate the reporting result and receipt time. Field characteristics are concentrated in four categories: name, quantity, date, and signature. The same record often shows differences in name spelling, inconsistent number of papers or copies, misaligned dates, and missing signatures or receipts across different materials. Based on this, the feature refers basis entries back to specific materials and specific fields, so they can be checked item by item when replying to parents or writing them into a plan.
Configuration and implementation checks
This part is executed by application settings (response limit, etc.), which determine the length of a single answer and the range of context that can be accommodated. "Basis entries that can be traced back to the original text" are then completed by the model. The response limit uses a slider to control the length of a single answer. If set too low, the answer will be truncated; if set too high, consumption will increase.
| Object | Check | Verification action |
|---|---|---|
| Degree application form | The name, date, and signature fields must be aligned item by item with the thesis review form and defense resolution, and the version must be current | In application settings, check the response limit switch and slider position, and observe whether the end of a long answer is complete according to maxResponse |
| Thesis review form | The review conclusion, number of papers, and review date must be consistent with the corresponding records in the defense resolution, and signatures must not be missing | Extract the number of papers and date of the same record, refer them back to the original text positions in the two materials respectively, and record the number of array entries |
| Defense resolution | The voting result, resolution date, and signature receipt must match the reporting receipt, and the version must be synchronized | Check the quoted text tokens under maxContext and quoteMaxToken, and confirm that the quoted content and the number of array entries are recorded separately |
| Certificate information reporting receipt | The receipt time and reporting result must match the resolution date, and the receipt must not be missing | Compare the usage of two runs to confirm the change in single-run usage after adjusting the limit |
Three common errors
- Symptom: The name, number of papers, or date of the same record do not match between the degree application form and the defense resolution. Cause: The two materials were filled in separately at different stages, and no field-by-field back-reference check was performed.
- Symptom: The thesis review form has been updated, but the defense resolution still cites the old conclusion. Cause: The version was not synchronized, the current version was not marked when entering this feature, and the basis entry points to outdated material.
- Symptom: The defense resolution lacks a signature or the reporting receipt is missing, and the basis entry cannot refer back to the complete original text. Cause: The materials were not archived completely, and the signature and receipt were not completed before entering this feature.
How to verify the setup
Feature acceptance: Ask a question that requires a long answer, and see whether the ending is complete. If the answer breaks off in the middle of a sentence, the response limit needs to be increased.
Business test: Ask a cross-material basis question, see whether the answer gives a traceable source, and check that the quoted text tokens and the number of array entries are recorded separately.
- In application settings, check the response limit switch and slider position, compare the usage of two runs, and confirm the change in single-run usage after adjusting the limit.
- Extract the name, quantity, date, and signature of the same record, refer them back to the original text positions in the degree application form, thesis review form, defense resolution, and receipt respectively, and confirm that the version is current.