What this category's data looks like
International student admissions and enrollment management involves three types of materials: international student admission brochures, admission letters, and visa application forms. The admission brochure provides the major, program duration, fees, and application deadline; the admission letter provides the admitted major, registration date, and signature field; the visa application form provides passport information, intended duration of stay, and receipt field. When the three types of materials enter the workflow, each has a different role: the admission brochure serves as the basis for external commitments, the admission letter serves as the basis for the admission fact, and the visa application form serves as the basis for identity and duration of stay. The update cadence follows adjustments in the admissions season and visa policies, and field characteristics are concentrated in four categories: names, quantities, dates, and signatures. If the name, quantity, or date of the same record does not match across two materials, the versions are not synchronized, or a signature or receipt is missing, the basis entry cannot be traced back to the original text.
Configuration and implementation checks
This step is executed by workflow nodes (user selection and branching), outputting branch directions and interaction state records. "Basis entries that can be traced back to the original text" are completed by subsequent nodes continuing execution according to the branch. When the user selection node is triggered, the conversation enters an interaction state and records the workflow state; after the user completes the selection, execution continues along the branch corresponding to the selected option.
| Object | Check | Verification action |
|---|---|---|
| International student admission brochure | Whether the fields, dates, and signature are consistent with the current version | Check the major name, program duration, fees, and application deadline in the brochure one by one, confirm that the version is the current one, and check whether the signature field and receipt field are complete |
| Admission letter | Whether the name, quantity, and date match the brochure | Check the admitted major name, registration date, and signature field, compare them item by item with the international student admission brochure, and confirm that the name, quantity, and date of the same record are consistent |
| Visa application form | Whether the passport information, intended duration of stay, and receipt are complete | Check the passport information, intended duration of stay, and receipt field, confirm that they match the name and date in the admission letter, and check whether the signature or receipt is missing |
| User selection node | Whether the options and branches correspond one-to-one, and whether the interaction state is recorded | Check the options and branch connections in the node one by one, trigger it once to view the node state in the run record, and reference variables and nodeId in a subsequent node for a trial run |
Three common errors
- Symptom: The name, quantity, or date of the same record does not match across two materials. Cause: The admission brochure and admission letter are maintained separately, the fields are not compared item by item, and the basis entry cannot be traced back to the original text.
- Symptom: The version referenced by the basis entry is not the current one. Cause: After the materials are updated, they are not synchronized to the workflow, the old version is still hit by retrieval, and the source becomes invalid when replying to parents or writing it into a plan.
- Symptom: The visa application form is missing a signature or receipt. Cause: The material collection step does not check the signature field and receipt field, and the basis entry lacks verifiable signing information.
How to verify the setup
Feature acceptance: Try running each option one by one, check the branch direction and interaction state in the run record, confirm that the options and branches correspond one-to-one, and check whether variables and nodeId are passed to subsequent nodes.
Business test: Ask a cross-material basis question, see whether the answer gives a traceable source, and check that the source comes from this institution's materials, that the version is the current one, and that the entry matches the original text.
- Check the name, quantity, date, and signature field of the admission brochure, admission letter, and visa application form one by one, and confirm that the same record is consistent across the three materials
- Check the options and branch connections in the user selection node one by one, trigger it once to view the node state in the run record, and reference
variablesandnodeIdin a subsequent node for a trial run