What this category's data looks like
This page addresses the international student admissions and enrollment management scenario. Materials include international student admission brochures, admission letters, and visa application forms. The brochure is the source of admissions policies and program catalogs, the admission letter carries the admission decision and registration date, and the visa application form records passport information and signature receipts. The three types of materials are updated according to admission batches and enrollment milestones, with fields centered on name, nationality, passport number, program, admission date, signature field, and receipt field. After the materials enter the document parsing and chunking feature, each is split into retrievable data rows. The brochure provides the policy basis, the admission letter provides the individual admission fact, and the visa application form provides identity and signature evidence. Together, the three support cross-material basis back-references.
Configuration and implementation checks
This step is executed by the parsing and training task (server-side task), which outputs data rows and index status (parsed, indexing, indexed). "Basis entries that can be traced back to the original text" are then completed by retrieval and subsequent processing.
| Object | Check | Verification action |
|---|---|---|
| International student admission brochure | Fields include program name, admission batch, application deadline, and signature field; the version must be current | Verify the brochure version number and release date, check whether the program name, batch, and deadline are consistent between the brochure and the admission letter, and confirm that the signature field and receipt field are complete |
| Admission letter | Fields include the admission decision, registration date, program, and signature, and must correspond to the brochure batch | Verify whether the program, batch, and registration date on the admission letter match the brochure, and check whether the signature and receipt are complete |
| Visa application form | Fields include passport number, name spelling, nationality, and signature, and must be consistent with the admission letter | Verify whether the name spelling, passport number, and nationality on the visa application form and the admission letter are consistent, and check whether the signature and receipt date are missing |
| Data rows and index status | In one of the three states and consistent with the interface display; data pending indexing does not participate in recall | Open the data row to verify the status, confirm that chunkSize, chunkSplitter, and trainingType correspond to the parsing and chunking results, and that the status transitions among parsed, indexing, and indexed |
Three common errors
- Symptom: The program name or batch for the same student does not match between the brochure and the admission letter. Cause: The two materials are entered separately, and no cross-material field comparison is performed.
- Symptom: The visa application form is missing a signature or receipt date, making the material incomplete. Cause: The signature field and receipt field are not included in the field verification after parsing and chunking.
- Symptom: A newly uploaded material cannot be found. Cause: The data row is in a pending-indexing state and has not yet completed indexing, so the retrieval layer naturally does not recall it.
How to verify the setup
This feature's acceptance: upload one material and observe the data row status transitions and the coverage scope of the rebuild task.
Business test: ask a cross-material basis question and see whether the answer provides a traceable source.
- Open the data row to verify whether the status is consistent with the interface display, and confirm that the file record and the data row identifier are each independent.
- Check the data rows covered by the rebuild task, confirm that it covers only data that has completed indexing, and that the initial training covers data that is pending indexing and indexing.