What this category's data looks like
This page centers on the business basis query for journal publication licenses and annual verification. The materials include three types: journal publication license, annual verification form, and rectification report. The sources are publication management materials and annual submission receipts, and the update cadence advances according to the annual verification cycle and rectification milestones. Field characteristics center on license number, publication period, sponsoring organization, verification year, signature, and receipt date. When the materials enter parsing and training tasks, each is stored as an independent data row, bound to a unique data identifier, and respectively assumes the roles of licensing qualification, annual verification conclusion, and rectification closure, for subsequent retrieval and for basis entries to refer back to the original text.
Configuration and implementation checks
This step is executed by the parsing and training task (server-side task), outputting data rows and index status (parsed, indexing, indexed). "Basis entries that can refer back to the original text" are completed next by retrieval and subsequent processing. After parsing is complete, parsed chunks are immediately stored as visible data rows and bound to a unique data identifier; the index transitions through three states, and data pending indexing does not participate in recall.
| Object | Check | Verification action |
|---|---|---|
| Journal publication license | Fields include license number, publication period, sponsoring organization, and signature date, and must be aligned item by item with the annual verification form | Check the license number, publication period, sponsoring organization, and signature date; check whether the data row status is parsed / indexing / indexed |
| Annual verification form | Verification year, number of publication periods, and receipt date must be consistent with the license and rectification report | Check the verification year, number of publication periods, and receipt date; check whether the chunks corresponding to trainingType and chunkSize cover that year |
| Rectification report | Rectification items, completion date, and signature receipt must be able to refer back to the original text of the license and verification form | Check the rectification items, completion date, and signature receipt; confirm that entries after chunkSplitter splitting can refer back to the original text |
| Data row | Is in one of the three states and is consistent with the interface display; file records and data row identity are distinguishable | Open the data row to check the status; check the file record and the data row separately, and look at the data rows covered by the rebuild task |
Three common errors
- Symptom: The number of publication periods for the same record does not match between the license and the verification form. Cause: The names, quantities, and dates in the two materials were not aligned item by item, and after parsing each became its own row without cross-checking.
- Symptom: The annual verification form used an old template, while the rectification report was filled out according to the new version. Cause: The versions were not synchronized, the current version was not marked when the materials entered parsing, and although the index status is indexed, the content standards differ.
- Symptom: The rectification report lacks a signature or receipt date, yet retrieval can still hit it. Cause: Successful parsing does not equal a guaranteed retrieval hit; the index status and signature fields are not jointly validated, and missing items are not intercepted.
How to verify the setup
This feature's acceptance: upload one material and observe the data row status transitions and the coverage scope of the rebuild task. The status should be parsed / indexing / indexed; rebuild covers only data whose indexing is completed, while the initial training covers data pending indexing and data being indexed.
Business test: ask a cross-material basis question and see whether the answer gives a citation that can refer back to the source. For example, ask whether the number of publication periods in the annual verification form is consistent with the license; the answer must give the material name and the original text location.
- Open the data row to check whether the status is parsed / indexing / indexed, and check the file record and the data row separately to confirm that the rebuild task covers only data whose indexing is completed.
- Check the fields, dates, and signatures of the license, verification form, and rectification report, confirm that the name, quantity, and date of the same record are consistent across the three materials, and separately mark entries missing a signature or receipt.