What this category's data looks like
The material verification and discrepancy location for enterprise new employee onboarding training revolves around three types of materials: onboarding training plans, course sign-in sheets, and job descriptions. Onboarding training plans are maintained by the training lead on a batch basis, containing course names, planned dates, and participant lists; course sign-in sheets are registered one by one by on-site organizers, containing actual attendees, sign-in times, and signature fields; job descriptions are provided by the hiring department, containing job titles, responsibility items, version numbers, and acknowledgments. The three types of materials are grouped by batch and position; after a batch is updated, the old version is retained. Field characteristics are concentrated in four categories: name, quantity, date, and signature. When entering this feature, the onboarding training plan serves as the baseline ledger, while course sign-in sheets and job descriptions serve as materials to be verified. Each is mounted as a file under the same knowledge base, and file-level permissions determine the visibility scope for members. Based on this, a discrepancy list is generated and handed to the reviewer for confirmation and write-back.
Configuration and implementation checks
Enable commercial file permissions and give the member read access to the knowledge base.
This step is executed by member permissions and file-level permissions (server-side authentication), outputting the set of visible files filtered by member. The "discrepancy list" is subsequently completed by AI nodes, code nodes, or manual work; the file list and retrieval only return the readable set filtered by member. Viewing the list and details requires knowledge base read permission plus file read permission. Retrieval is filtered by the files readable by the current member, and only takes effect when authenticated by member identity.
| Object | Check | Verification action |
|---|---|---|
| Onboarding training plan | Course names, planned dates, and participant counts must correspond item by item with the course sign-in sheet, and signature fields must not be empty | Open the list with a restricted member account and verify the course name and date fields in the plan |
| Course sign-in sheet | Actual attendees, sign-in times, and signature acknowledgments must be consistent with the onboarding training plan; missing signatures are considered inconsistent | After filtering visible files by teamId and tmbId, compare sign-in times and participant lists one by one |
| Job description | Job titles, responsibility items, and version numbers must be consistent with the ledger; if the version is not synchronized, it is listed as a discrepancy | Try deleting a file not created by the creator using a collaborator account, and confirm it is filtered and prompted |
| Discrepancy list | The name, quantity, and date of the same record in the two materials must be consistent; inconsistent fields are recorded in the table one by one | Search for the same issue using a restricted member account, and confirm that unauthorized files are not recalled |
Three common errors
- Symptom: A restricted member sees job descriptions in the list that they should not see. Cause: File-level permissions are not filtered item by item by member, and the list and details do not simultaneously verify knowledge base read permission and file read permission.
- Symptom: Retrieval recalls unauthorized files, and records that should not appear show up in the discrepancy list. Cause: Retrieval is not filtered by the files readable by the current member, or the workflow is not authenticated by member identity.
- Symptom: The date and quantity of the same course do not match between the plan and the sign-in sheet, and the version is not synchronized. Cause: After materials are updated, the old version is not archived, and missing signatures or acknowledgments are not identified.
How to verify the setup
Feature acceptance: Use a restricted account to view the list and perform one retrieval, and check whether the visible scope contains only files readable by that member, with unauthorized files neither occupying a place nor being recalled.
Business test: Use a real record to find a field inconsistent with the ledger, write it into the discrepancy list, and hand it to the reviewer for confirmation and write-back.
- Check the authentication configuration of the verification workflow and nodes, and confirm that retrieval filtering is executed only after authentication by member identity.
- Try deleting a file not created by the creator using a collaborator account, and confirm that deletion is limited to the creator and is filtered with a prompt.