What this category's data looks like
In self-funded study abroad application services, material verification and discrepancy localization revolve around three types of materials: study abroad service contracts, school application forms, and personal statements. The contract contains the scope of services, fees, and signature page; the application form contains the course, enrollment date, and seal; the personal statement contains the name, date, and version. Material sources are consultant submissions, institution receipts, and finalized copywriting, and the update cadence rolls with application rounds and supplementary document notices. When entering this feature, the contract serves as the primary ledger, while the application form and personal statement serve as items to be verified, each mounted as a file under the same application object, with visibility isolated by member permissions and file-level permissions, and the discrepancy list generated only for the readable set.
Configuration and implementation checks
Enable commercial file permissions and give the member read access to the knowledge base.
This step is executed by member permissions and file-level permissions (server-side authentication), outputting the visible file set filtered by member. The "discrepancy list" is then completed by subsequent AI nodes, code nodes, or manual work; the file list and retrieval return only the readable set filtered by member.
| Object | Check | Verification action |
|---|---|---|
| Study abroad service contract | Whether the fields, dates, and signatures are consistent with the ledger | Use a restricted member account to view the list and details, and verify the contract name, quantity, date, and signature page fields |
| School application form | Whether the name, quantity, and date of the same record match the contract | Use a restricted member account to view the list and details, and compare the name, quantity, and date fields of the application form and the contract |
| Personal statement | Whether the version is synchronized and the date and signature or receipt are complete | Use a restricted member account to view the list and details, and verify the personal statement version, date, and receipt fields |
| File read permission | This member has read permission for only this one file | Use this member's account to view the list and details, confirm that only this file is returned, and verify ownership by teamId and tmbId |
Three common errors
- Symptom: The name, quantity, and date of the same record do not match between the contract and the application form. Cause: The two materials were submitted separately and the fields were not aligned to the same application object.
- Symptom: The personal statement version is not synchronized, and the old draft and the final draft are mounted at the same time. Cause: After file-level permissions are filtered by member, the reviewer did not see the latest version.
- Symptom: The contract lacks a signature or the application form lacks a receipt. Cause: When the materials entered the feature, the signature page and receipt fields were not validated, and the discrepancy list did not mark them.
How to verify the setup
Feature acceptance: Use a restricted account to view the list and perform one retrieval, and check the visible scope; confirm that the list and retrieval return only files readable by that member, that unauthorized files do not occupy a place and are not recalled, and verify ownership by teamId and tmbId.
Business test: Use one real record to find fields inconsistent with the ledger, write them into the discrepancy list, and hand them to the reviewer to confirm and write back.
- Use a restricted member account to view the file list and details, and verify the name, quantity, date, and signature fields of the contract, application form, and personal statement.
- Use a restricted member account to search for the same issue, confirm that unauthorized files are not recalled, and verify the authentication configuration of the workflow and nodes.