What this category's data looks like
International student admissions and enrollment management involves three types of materials: admission brochures, admission letters, and visa application forms. They come respectively from the admissions office, admissions review, and visa affairs roles, and are updated by admissions batch and semester. The admission brochure contains the program name, program duration, tuition currency, and application deadline; the admission letter contains the student name, passport number, admitted program, registration date, and signature and seal; the visa application form contains the name, date of birth, passport validity period, study period, and personal signature. When these three types of materials enter the material verification and discrepancy localization function, the brochure serves as the baseline field source, the admission letter serves as the admission result evidence, and the visa application form serves as the identity and duration evidence. Each plays its role in field comparison and signature receipt verification, for item-by-item localization in the discrepancy list.
Configuration and implementation checks
Enable commercial file permissions and give the member read access to the knowledge base.
This part is enforced by member permissions and file-level permissions (server-side authorization), and outputs the visible file set filtered by member. The "discrepancy list" is then completed by subsequent AI nodes, code nodes, or manual work; the file list and retrieval only return the readable set filtered by member. Team administrators do not bypass file-level permissions; the team owner and system root are regarded as having all permissions on all files.
| Object | Check | Verification action |
|---|---|---|
| International student admission brochure | The program name, program duration, application deadline, and signature field are consistent across the two materials | Use a restricted member account to view the list and details, check the brochure fields against the ledger, and record inconsistent items |
| Admission letter | The student name, passport number, admitted program, and registration date are consistent between the admission letter and the visa application form | Open them one by one according to file read permissions, compare names, quantities, and dates, and mark missing signatures or receipt items |
| Visa application form | The name, date of birth, passport validity period, and study period are consistent between the application form and the admission letter | Use a collaborator account to attempt to delete an unauthorized file, confirm that only the creator can delete it, and record the prompt |
| File-level permission filtering | The visible set is filtered item by item by member, and retrieval does not recall unauthorized files | Check the workflow and node authorization method, and confirm that it takes effect when authorizing by member identity |
Three common errors
- Symptom: The same student's name spelling or passport number is inconsistent between the admission letter and the visa application form. Cause: The two materials are entered by different roles, and field-level comparison was not performed against the same record.
- Symptom: The admission brochure has updated the application deadline, but the admission letter still references the old version date. Cause: The version was not synchronized, and the materials were not uniformly refreshed by batch.
- Symptom: The visa application form lacks the personal signature or receipt, and the discrepancy list cannot be closed. Cause: Signatures and receipts were not included in the verification dimensions, and the reviewer cannot confirm.
How to verify the setup
Acceptance for this function: use a restricted account to view the list and search once, and check whether the visible scope contains only files readable by that member, with unauthorized files neither occupying a place nor being recalled.
Business test: use one real record to find a field inconsistent with the ledger, write it into the discrepancy list, and hand it to the reviewer to confirm the write-back.
- View the file list and details by member account, check the visible set corresponding to
teamIdandtmbId, and record whether unreadable files are filtered out. - Use a restricted member account to search for the same issue, confirm that unauthorized files are not recalled, and check the workflow and node authorization method.