What this category's data looks like
International student admissions and enrollment management involves three types of materials: admission brochures, admission letters, and visa application forms. Admission brochures contain major, program duration, tuition currency, application deadline, and signature and acknowledgment sections; admission letters contain name, passport number, admitted major, registration date, and issuer signature; visa application forms contain name spelling, date of birth, passport validity, study period, and applicant signature. The materials are updated in batches by the admissions office, the international college, and the visa service desk; brochures are adjusted with annual policy changes, admission letters are issued by admission round, and visa forms are corrected as individuals submit them. When these three types of materials enter the Q&A intake and missing-item follow-up function, the brochure serves as the basis for eligibility and dates, the admission letter serves as the basis for admission facts, and the visa application form serves as the basis for identity and duration; after cross-comparing fields, missing items are located and follow-up questions are generated.
Configuration and implementation checks
This step is executed by the tool calling node in the workflow (the model decides whether to call it, and the node executes it), outputting the tool call result (the inputs and returns in the call record). "Intake records and items to be completed" are then handled by subsequent AI nodes or manual review.
| Object | Check | Verification action |
|---|---|---|
| Admission brochure | Whether fields, dates, and signatures are complete, and whether the application deadline and signature section are readable | Open the brochure and check the major, program duration, currency, deadline, and signature section; record missing items in the follow-up list |
| Admission letter | Whether the name, passport number, admitted major, registration date, and issuer signature are consistent with the brochure | Compare the admission letter and brochure item by item for names, quantities, and dates; check the issuer signature and acknowledgment |
| Visa application form | Whether the name spelling, date of birth, passport validity, study period, and applicant signature are consistent with the admission letter | Compare the visa form and admission letter for name spelling, dates, and duration; check the applicant signature and acknowledgment |
| Tool calling node | Whether the tool description, parameter description, and whether it is required correspond to the material fields | On the canvas, check the diamond connectors and node status; run a test with a question missing required parameters and observe the toolChoice and functionCall returns |
Three common errors
- Symptom: The name, quantity, and date for the same record do not match between the brochure and the admission letter. Cause: The two materials are maintained in batches by different roles, and the field definitions are not aligned.
- Symptom: The visa application form version is not synchronized, and the study period is inconsistent with the admission letter's registration date. Cause: The materials are updated at different paces, and the old version is still in circulation.
- Symptom: The brochure or admission letter is missing a signature or acknowledgment, and this is not identified during intake. Cause: The signature and acknowledgment sections are not included in the required-parameter check.
How to verify the setup
Acceptance for this function: run a test with a question missing required parameters, check the inputs and returns in the call record, confirm whether it asks a follow-up question or calls according to the description, and record the values of toolChoice and functionCall.
Business test: submit a question missing key information and see whether it asks a follow-up question before answering.
- Open each tool node one by one, check the description field and the parameter description and whether it is required, and confirm that they correspond to the fields in the admission brochure, admission letter, and visa application form.
- On the canvas, check the diamond interface connectors and node status, and confirm that the tool calling node is connected to the target tool.