What this category's data looks like
In the academic journal business cooperation management scenario, materials are mainly of three types: business cooperation agreements, advertising review forms, and distribution cooperation materials. Business cooperation agreements carry the cooperating entities, revenue-sharing terms, and signature pages; advertising review forms record advertising content, review opinions, and approval dates; distribution cooperation materials reflect distribution scope, quantity, and receipts. Sources are mostly scanned copies and registration entries submitted by the person handling the matter, and the update cadence changes with the cooperation cycle and advertising placement batches. Field characteristics are concentrated in three types: field names, dates, and signatures: the names, quantities, and dates of the same record in two materials often do not match, versions are not synchronized, and signatures or receipts are missing. When materials enter the Q&A intake and missing-item follow-up function, the business cooperation agreement serves as the primary basis, while the advertising review form and distribution cooperation materials serve as cross-check items, used to identify missing items and generate follow-up questions.
Configuration and implementation checks
The memory turns and prompt configuration in the application settings only output the reference range of historical messages and answer constraints; the intake records and the questions to be completed must still be handled by the model. Memory turns control how many previous turns of dialogue can be referenced at most when answering. If the value is too small, the preceding text cannot be used; if the value is too large, irrelevant content is brought in and consumption increases. The external entry point and authorization are handled by the publishing service and file permissions; this step does not generate an access entry and does not perform identity or file authentication.
| Object | Check | Verification action |
|---|---|---|
| Business cooperation agreement | Whether the fields, dates, and signatures are consistent with the advertising review form and distribution cooperation materials | Check the cooperating entity name, quantity, signing date, and signature page; check the memory turns value in the application settings, and run a trial with two consecutive questions |
| Advertising review form | Whether the review opinions and approval dates correspond to the agreement terms, and whether signatures or receipts are missing | Compare the names and dates of the same record in the two materials; check whether the historical message range covers references in the preceding text |
| Distribution cooperation materials | Whether the distribution scope, quantity, and receipts are consistent with the agreement, and whether versions are synchronized | Check the quantity and receipt signatures; compare the usage records of two runs to confirm the consumption change after adjusting the turns |
| Memory turns | Whether it matches the range of preceding text required by the question | Check the current value in the application settings; use two consecutive follow-up questions to verify whether the second turn can carry forward the references from the first turn |
Three common errors
- Phenomenon: The names, quantities, and dates of the same record in two materials do not match. Cause: Registration entries and scanned copies were not cross-checked, and field sources are not unified.
- Phenomenon: Versions are not synchronized, and the old agreement version is still referenced. Cause: The update cadence is not linked to material replacement, and the historical message range brings in outdated content.
- Phenomenon: Materials still enter intake when signatures or receipts are missing. Cause: Missing-item identification does not cover the signature field, and follow-up questions are not triggered before answering.
How to verify the setup
Acceptance of this function: ask two consecutive follow-up questions and see whether the second question carries forward the references from the first question; check whether the referenced historical message range matches, and whether chatId, messages, and variables are traceable in the intake records.
Business test: ask a question that lacks key information and see whether it asks a follow-up question first before answering.
- Check the current memory turns value in the application settings, and run a trial with two consecutive questions to confirm that the second turn carries forward the references from the first turn.
- Compare the usage records of two runs to confirm the consumption change after adjusting the turns, and check whether missing-item follow-up questions are triggered before answering.