What this category's data looks like
The data for this category typically revolves around observation records, area plans, material placement lists, activity objectives, and reflection-to-next-week plans. Sources include daily class observations, area activity records, placement quantity counts, and weekly plan reviews, with updates advancing weekly or by activity cycle. When entering this feature, the correspondence between observation records and area plans, material placement quantities, achievement of activity objectives, and reflection-to-next-week plans are the core fields; draftable materials and handover records require complete fields, clear responsible parties, and consistent versions and dates before being handed to the next stage for sign-off. The model answers based on this, while external access and authorization are handled by the publishing service and file permissions.
Configuration and implementation checks
This part is executed by the memory turns and prompt configuration in application settings, which define the range of historical messages referenced and the answer constraints for output. Draftable materials and handover records are then completed by the model. Memory turns control how many previous dialogue turns can be referenced at most when answering; too small a value means prior context cannot be used, while too large a value brings in irrelevant content and increases consumption.
| Object | Check | Verification action |
|---|---|---|
| Correspondence between observation records and area plans | Whether the observed behavior is consistent with the objectives and materials in the area plan | Check the current memory turns value in application settings, run a trial with two consecutive questions, and check whether the second round can carry forward the references from the first round |
| Material placement quantity | Whether the material quantity satisfies the activity objectives and number of participants, and whether material shortages occur | Compare the usage records of two runs and check whether run consumption changes after adjusting the turns |
| Achievement of activity objectives | Whether the objectives match the observations, and whether the reflection is converted into next week's plan | Draft one according to the template and complete one handover, then check whether missing items are blocked |
| Handover record | Whether the responsible party, version, and date are complete and consistent | Check the field correspondence of chatId, messages, and variables in the draft and handover record |
Three common errors
- Phenomenon: material shortages prevent activity objectives from being achieved. Cause: material placement quantities were not checked against observation records and area plans, and counting and handover items are missing.
- Phenomenon: objectives do not match observations, and the reflection is not converted into next week's plan. Cause: observation records and area plans do not correspond, and the plan was not updated.
- Phenomenon: when the second question uses references, the answer is off-topic, responses slow down, and consumption rises. Cause: too many memory turns bring in irrelevant content, or the opening message is treated as prior context.
How to verify the setup
Feature acceptance: ask two consecutive follow-up questions, see whether the second question carries forward the references from the first question, and check the reference scope of chatId, messages, and variables.
Business test: draft one according to the template and complete one handover, then see whether missing items are blocked.
- Check the current memory turns value in application settings and match it with the prior context range required by the question.
- Run a trial with two consecutive questions, compare the usage records of the two runs, and confirm whether usage changes after adjusting the turns.