What this category's data looks like
The materials for kindergarten home-school co-education communication mainly come from daily class observation records, parent request registrations, notification delivery receipts, and commitment item ledgers. The update cadence follows the daily activities and the frequency of home-school interactions, with new additions every day or every week. The field characteristics are concentrated in four categories: commitment items and response times, descriptions of child performance, classification of parent requests, and notification delivery. When materials enter this feature, commitment items and response times are used to determine whether a response has been given, descriptions of child performance are used to compare whether they are consistent with observation records, classification of parent requests is used to check whether feedback has been categorized, and notification delivery is used to confirm the sign-off status. The draftable material drafts and handover records thereby enter the drafting and responsibility handover stage; the responsible person, version, and date need to remain consistent, and missing items are blocked during handover.
Configuration and implementation checks
This part is executed by application settings (response limit, etc.), which output the length of a single answer and the range of context that can be accommodated. "Draftable material drafts and handover records" are then completed by the model. The response limit uses a slider to control the length of a single answer; if set too low, the answer will be truncated, and if set too high, consumption will increase.
| Object | Check | Verification action |
|---|---|---|
| Commitment items and response times | Whether the commitment received a response within the agreed time, and whether the response time corresponds to the commitment time | In application settings, check the position of the response limit slider, ask a question that requires a long answer, see whether the ending is complete, and check whether the single-answer length corresponding to maxResponse matches the page requirements |
| Descriptions of child performance | Whether the statements are consistent with the observation records, and whether there are inferences beyond the scope of the records | Compare the descriptions item by item against the observation records, confirm that the quoted content budget quoteMaxToken only checks the tokens of the quoted text, record the number of array items separately, and do not compare the number of quoted items with the budget for equality |
| Classification of parent requests | Whether feedback is categorized by request type, and whether there are uncategorized or misclassified items | Check whether the request classification field is filled in, complete uncategorized items before handover, and confirm that the context range corresponding to maxContext can accommodate all request items |
| Notification delivery | Whether the delivery status is clear, and whether the signer and sign-off time are complete | Check the delivery receipts and sign-off records, confirm that the responsible person is clear and that the version and date are consistent, and that missing items are blocked during the handover step |
Three common errors
- Phenomenon: A commitment item has been recorded but no response time is seen. Cause: The response step was not filled back in, and during handover only the commitment content was checked, not the response time.
- Phenomenon: Descriptions of child performance are inconsistent with the observation records. Cause: During drafting, content was added based on impressions without comparing item by item against the original observation records.
- Phenomenon: Parent requests are uncategorized or poorly categorized. Cause: The classification field was left blank, and during handover the requests were not checked item by item by request type.
How to verify the setup
This feature acceptance: ask a question that requires a long answer, see whether the ending is complete, confirm that the single-answer length corresponding to maxResponse matches the page requirements, and that the answer does not break off in the middle of a sentence.
Business test: draft one copy according to the template and complete one handover, and see whether missing items are blocked.
- In application settings, check the response limit switch and slider position, and compare the usage changes between two runs.
- Draft one material according to the template and complete one handover, and check whether the responsible person, version, and date are consistent.