What this category's data looks like
This category's data covers three types of materials: self-assessment reports, issue lists, and rectification plans. The self-assessment report is presented by item across kindergarten conditions, safety and hygiene, care and education, faculty and staff, and internal management, with fields including indicator name, observation point, factual description, self-assessment conclusion, date, and signature. The issue list records, item by item, the issue name, involved indicator, discovery method, responsible person, and rectification deadline, and must be consistent with the same record's name, quantity, and date in the self-assessment report. The rectification plan follows on from the issue list, listing measures, responsible person, completion date, and acceptance method, and is accompanied by a handover receipt. The material sources are the kindergarten's daily inspection records, class observation records, and parent feedback summaries; the update cadence is to refresh at the start of each self-assessment round, with weekly supplements during the rectification period. When these three types of materials enter this feature, the self-assessment report and issue list are responsible for providing context, and the rectification plan is responsible for taking on the context and generating a signable draft and handover record; only after the fields are complete, the responsible person is clear, and the version and date are consistent can it be handed to the next stage for sign-off.
Configuration and implementation checks
This part is executed by the application settings (response limit, etc.), which determine the length of a single answer and the range of context that can be accommodated. The signable material draft and handover record are then completed by the model, while entry and authorization are handled by the publishing service and file permissions.
| Object | Check | Verification action |
|---|---|---|
| Self-assessment report | Indicator name, observation point, factual description, self-assessment conclusion, date, and signature must correspond item by item, and the name and quantity of the same record in the issue list must be consistent | Check the indicator names, quantities, and dates of the report and the issue list item by item, and inspect the signature field and version number |
| Issue list | Issue name, involved indicator, discovery method, responsible person, and rectification deadline must be complete, and the date of the same record must match that in the rectification plan | Compare the issue names and dates one by one against the rectification plan, and confirm that the responsible person and receipt have been filled in |
| Rectification plan | Measures, responsible person, completion date, acceptance method, and handover receipt must be complete, and the version and date must stay in sync with the report and list | Check the signature and receipt at the end of the plan, and confirm that the version number and date are consistent with the previous two materials |
| Context and token | The length of a single answer is constrained by maxResponse, the quoted content budget is determined by quoteMaxToken, and the context range is determined by maxContext | Check the slider position in the application settings, and ask a question that requires a long answer to see whether the ending is complete |
Three common errors
- Symptom: the name, quantity, or date of the same issue does not match between the self-assessment report and the issue list. Cause: the two materials were drafted separately without checking against a unified field table, and no item-by-item comparison was made at handover.
- Symptom: the rectification plan has been updated, but the self-assessment report still references the old version, and the date and signature fields are blank. Cause: the version was not synchronized, the handover receipt did not circulate together with the materials, and the signature or receipt is missing.
- Symptom: the answer is cut off mid-sentence, or the length clearly exceeds what is needed. Cause: the position of the response limit slider does not match the answer length required by the page, and the actual ending of the answer must be checked to judge.
How to verify the setup
Feature acceptance: ask a question that requires a long answer and see whether the ending is complete; check the maxResponse slider position in the application settings, and confirm that the values of quoteMaxToken and maxContext meet the page requirements.
Business test: draft one copy according to the template and complete one handover, and see whether missing items are blocked.
- Check the name, quantity, date, and signature item by item according to the field tables of the self-assessment report, issue list, and rectification plan, and initiate the handover only after confirming that the version numbers are consistent.
- Check the response limit slider position in the application settings, ask a question that requires a long answer to see whether the ending is complete, and compare the usage changes between two runs.