What this category's data looks like
This page focuses on material drafting and responsibility handover in the context of student status establishment and changes in primary and secondary schools, covering three categories: student status records, transfer applications, and suspension/resumption materials. The material sources are daily registrations by school academic affairs and student status management staff, updated at the beginning of each semester, during transfer windows, and at suspension/resumption approval nodes. Field characteristics center on student name, national student status number, grade and class, change type, effective date, handler signature, and receipt acknowledgment. When entering this function, student status records serve as the basic information draft, transfer applications serve as the basis for cross-school transfer, and suspension/resumption materials serve as proof of status changes; together they form issuable material drafts and handover records for the next stage to sign for receipt.
Configuration and implementation checks
This step is executed by the memory turns and prompt configuration in the application settings, outputting the reference range of historical messages and answer constraints. The issuable material drafts and handover records are then completed by the model. Memory turns control how many previous dialogue turns can be referenced at most when answering; too small a value fails to use prior context, while too large a value brings in irrelevant content and increases consumption.
| Object | Check | Verification action |
|---|---|---|
| Student status record | Complete fields: name, national student status number, grade and class, effective date, and signature field must all appear | Check the current memory turns value in the application settings, compare field by field according to the template, mark missing items, and go back to supplement them |
| Transfer application | Dates and signatures: transfer-out and transfer-in dates are consistent, and handler and receiver signatures are complete | Run a trial with two consecutive questions; in the second round, ask about the transfer date and signatures, and check whether it carries over the reference from the first round |
| Suspension/resumption materials | Version synchronization: the names, quantities, and dates of the suspension and resumption materials match | Compare the usage records of two runs, and check whether the fields in messages and variables are consistent |
| Handover record | Clear responsible person: the receiver at the next stage and the receipt date are traceable | Check whether the handover record in the conversation corresponding to chatId contains the receiver and receipt date |
Three common errors
- Phenomenon: The name or national student status number of the same student does not match between the transfer application and the student status record. Cause: The two materials were drafted separately without cross-field comparison.
- Phenomenon: The dates of the suspension and resumption materials are inconsistent, and the versions are not synchronized. Cause: After modification, only one copy was updated, while the other still used the old draft.
- Phenomenon: The handover record lacks the receiver's signature or receipt. Cause: The handover step was not checked item by item according to the template, and missing items were not stopped.
How to verify the setup
Acceptance of this function: two consecutive follow-up questions; the first asks to draft the transfer application fields, and the second uses a reference to ask about the date of the same record, to see whether the second question carries over the reference from the first question.
Business test: draft one copy according to the template and complete one handover, to see whether missing items are stopped.
- Check the current memory turns value in the application settings, and match it with the prior context range required by the question.
- Compare the usage records of two runs to confirm that consumption changes accordingly after adjusting the turns.