What this category's data looks like
This page addresses the material drafting and responsibility handover steps in primary and secondary school admissions enrollment organizations. Category materials include enrollment plans, application material checklists, and admission lists. The source is the school-level admissions working group, aggregated by academic year and batch, with an update cadence that rolls with the registration, review, and admission milestones. Enrollment plan fields include enrollment scope, schedule, and responsible positions; application material checklist fields include material name, number of copies, submission method, and recipient; admission list fields include student name, admission category, publication date, and issuer. When the three types of materials enter the multi-turn dialogue and prompt feature, each plays a different role: the enrollment plan provides the process and responsibility framework, the application material checklist provides the field and quantity baseline, and the admission list provides the final record and signature basis, on which the model generates signable drafts and handover records.
Configuration and implementation checks
This step is executed by the memory turns and prompt configuration in the application settings, which output the historical message range and answer constraints for reference. Signable material drafts and handover records are then completed by the model, while the external entry point and authorization are handled by the publishing service and file permissions. Memory turns control how many previous dialogue turns can be referenced at most when answering; the value must match the range of prior context required by the question.
| Object | Check | Verification action |
|---|---|---|
| Enrollment plan | Fields complete, responsible persons clear, version and date consistent | In the application settings, check the current memory turns value, run a trial with two consecutive questions, and confirm that the second turn can carry forward the references from the first turn; check whether the responsible positions, dates, and signature fields in the plan are consistent with the handover record, and verify whether the historical range in messages covers the prior context |
| Application material checklist | Material name, number of copies, submission method, and recipient complete | Check the names and quantities in the checklist against the enrollment plan, and confirm that the two materials describe the same material consistently; check whether the version and date are synchronized, and block when signatures or receipts are missing; verify whether the batch and date fields passed in variables are consistent with the checklist |
| Admission list | Student name, admission category, publication date, and issuer complete | Check the number of people and names against the application material checklist, and confirm that the same record matches in name, quantity, and date across the two materials; check whether the issuer and receipt are complete; verify whether the number of historical turns in the session corresponding to chatId is sufficient to carry forward prior references |
| Handover record | Responsible persons clear, version and date consistent, receipts complete | Draft one according to the template and complete one handover, and see whether missing items are blocked; check whether the signatures and receipts in the handover record are consistent with the enrollment plan, application material checklist, and admission list; compare the usage records of two runs to confirm the consumption change after adjusting the turns |
Three common errors
- Symptom: The name or quantity of the same student does not match between the admission list and the application material checklist. Cause: The two materials were drafted separately, the fields were not aligned, and no item-by-item check was performed during handover.
- Symptom: The versions of the enrollment plan and the application material checklist are not synchronized, and the dates are inconsistent. Cause: After modification, the version number and date were not updated uniformly, and the handover record was not receipted.
- Symptom: When references are used in the second question, the answer does not address the question, and the response becomes slower with increased consumption. Cause: The memory turns value does not match the range of prior context required by the question, bringing in irrelevant content.
How to verify the setup
Feature acceptance: Ask two consecutive follow-up questions and see whether the second question carries forward the references from the first question; check whether the historical range in messages is consistent with the fields passed in variables, and confirm that the turns value of the session corresponding to chatId matches the required prior context.
Business test: Draft one according to the template and complete one handover, and see whether missing items are blocked; check whether the fields, dates, and signatures in the enrollment plan, application material checklist, and admission list are complete.
- In the application settings, check the current memory turns value, run a trial with two consecutive questions, and confirm that the second turn correctly carries forward the references from the first turn.
- Draft one material according to the template and complete one handover, check the fields, dates, and signatures of the enrollment plan, application material checklist, and admission list item by item, and block when items are missing.