What this category's data looks like
This category's data looks like Grade entry and credit recognition involve three types of materials: transcripts, deferred examination applications, and makeup examination arrangements. Transcripts are generated by the course instructor by course and semester, and the fields include course name, credits, grade, grade point, instructor signature, and date; deferred examination applications are initiated by students and include course, reason for deferral, original examination date, approval opinion, and signature; makeup examination arrangements are compiled by academic affairs and include makeup examination course, time, location, invigilation, and receipt. The materials are updated as the semester progresses: after entry, transcripts are issued; after deferral approval, they enter makeup examination arrangements; after the makeup examination ends, grades are backfilled. When the three types of materials enter this function, transcripts and makeup examination arrangements serve as finalized records for drafting reference, and deferred examination applications serve as the basis pending handover, jointly supporting signable material drafts and handover records. The field characteristics are concentrated in course name, credit count, date, and signature; any inconsistency in any one of them will block acceptance in the next step.
Configuration and implementation checks
This part is executed by application settings (response limit, etc.), which determine the length of a single answer and the range of context that can be accommodated. "Signable material drafts and handover records" are then completed by the model. The response limit is controlled by a slider for the length of a single answer; if set too low, the answer will be truncated, and if set too high, consumption will increase.
| Object | Check | Verification action |
|---|---|---|
| Transcript | Course name, credits, grade, grade point, instructor signature, and date are complete, and consistent with the same record in the deferred examination application and makeup examination arrangement | In application settings, check the response limit switch and slider position, ask a drafting question that requires a long answer, see whether the ending is complete, and check whether the values of maxResponse and maxContext match the answer length required by the page |
| Deferred examination application | Course, reason for deferral, original examination date, approval opinion, and signature are complete, and the course and date match those in the transcript and makeup examination arrangement | Check item by item whether the course name, credit count, and original examination date in the deferred examination application and transcript are consistent, and check whether the signature and receipt are missing |
| Makeup examination arrangement | Makeup examination course, time, location, invigilation, and receipt are complete, and the version and date are synchronized with the transcript and deferred examination application | Check whether the course, date, and version number in the makeup examination arrangement and deferred examination application are consistent, confirm that the receipt has been accepted, and check whether quoteMaxToken covers the tokens of the quoted text |
Three common errors
- Phenomenon: The name, credit count, or original examination date of the same course does not match between the transcript and the makeup examination arrangement. Cause: When drafting, the two materials were referenced separately without field-level comparison.
- Phenomenon: The deferred examination application has been updated, but the transcript and makeup examination arrangement still reference the old version, and the date and approval opinion are inconsistent. Cause: The version was not synchronized, and the handover record did not mark the change.
- Phenomenon: The material draft lacks the instructor signature or receipt, and the next step cannot accept it. Cause: The signature and receipt fields were not included as required items in the drafting template.
How to verify the setup
Acceptance for this function: ask a drafting question that requires a long answer, see whether the ending is complete, confirm that the response limit matches the answer length required by the page, and check the actual values of the three identifiers maxResponse, maxContext, and quoteMaxToken in application settings.
Business test: draft one according to the template and complete one handover, and see whether missing items are blocked.
- In application settings, check the response limit switch and slider position, compare usage from two runs, and confirm that the length of a single answer matches the page requirements.
- Draft a transcript, deferred examination application, and makeup examination arrangement according to the template, compare course name, credit count, date, and signature item by item, complete one handover, and check missing-item blocking.