What this category's data looks like
This category's data looks like Technical college formal education management involves three core types of materials: student registration forms, teaching plans, and skills training records. Student registration forms come from the admissions and student records department and are updated according to semester registration milestones; fields include student name, ID number, major, class, registration date, and signature. Teaching plans are drafted by the academic affairs office and professional teaching and research groups and are revised on a rolling basis by academic year or semester; fields include course name, credit hours, week number, instructor, and approval signature. Skills training records are filled in weekly by practical training instructors; fields include training item, equipment number, consumable quantity, training date, and supervising signature. When these materials enter workflow orchestration, the student registration form serves as the identity and eligibility baseline, the teaching plan serves as the basis for courses and progress, and the skills training record serves as evidence of process and results. Together, the three support the completeness of fields, clarity of responsible persons, and consistency of version and date in the issuable material drafts and handover records.
Configuration and implementation checks
This step is executed by workflow nodes (user selection and branching), outputting branch direction and interaction status records. The "issuable material drafts and handover records" are completed by subsequent nodes continuing execution according to the branch. When the user selection node is triggered, the conversation enters an interaction state and records the workflow status; after the user completes the selection, execution continues along the branch corresponding to the selected option.
| Object | Check | Verification action |
|---|---|---|
| Student registration form | Fields, dates, and signatures: whether name, ID number, major, class, registration date, and signature are complete and consistent with the teaching plan | Check the options and branch connections one by one in the user selection node; after triggering once, view the node status in the run record to confirm that the selection result variable has been passed to subsequent nodes |
| Teaching plan | Fields, dates, and signatures: whether course name, credit hours, week number, instructor, and approval signature are complete and consistent with the skills training record | Reference variables in subsequent nodes and run a trial once; check whether the same course name, credit hours, and week number are consistent in both materials |
| Skills training record | Fields, dates, and signatures: whether training item, equipment number, consumable quantity, training date, and supervising signature are complete and consistent with the teaching plan | Check the branch direction and interaction status record corresponding to nodeId; confirm that the training item, consumable quantity, and training date have not been misaligned in the handover record |
| Handover record | Clear responsible person, consistent version and date, complete receipts | Draft one according to the template and complete one handover; check whether missing items are blocked, and confirm that the version number and issuance date are synchronized |
Three common errors
- Phenomenon: The student name and major name for the same record do not match between the student registration form and the teaching plan. Cause: The two were manually entered separately, without field comparison and receipt confirmation based on the same version source.
- Phenomenon: After the teaching plan is revised, the skills training record still references the old version's week number and credit hours. Cause: The version was not synchronized, and the version number and issuance date were not checked during handover, causing subsequent nodes to continue execution along the old branch.
- Phenomenon: The skills training record lacks a supervising signature or handover receipt, so the material draft cannot be issued. Cause: The handover step did not check signature and receipt fields item by item, and missing items were not blocked before entering the next step.
How to verify the setup
Acceptance for this function: run trials option by option and check the branch direction and interaction status in the run record; reference variables and nodeId in subsequent nodes to confirm that the selection result variable has been passed and the process has not stopped.
Business test: draft one according to the template and complete one handover; see whether missing items are blocked.
- In the user selection node, check the options and branch connections one by one; after triggering once, view the node status in the run record to confirm that the interaction status is recorded and execution follows the branch corresponding to the selected option.
- Reference the selection result variable in subsequent nodes and run a trial once; check whether the fields, dates, and signatures of the student registration form, teaching plan, and skills training record are complete and consistent.