What this category's data looks like
For document versions and change maintenance of primary and secondary school admissions organizations, the core materials are the admissions plan, the registration materials checklist, and the admission list. The admissions plan comes from the education authorities and the school admissions committee, is issued annually or by batch, and contains fields such as admissions scope, time nodes, and admission rules; the registration materials checklist is compiled by the admissions office and contains document names, number of copies, submission dates, and signature fields; the admission list is compiled by the review team and contains student names, numbers, admission status, publicity dates, and receipts. The three types of materials update at different rhythms: the plan changes with policy adjustments, the checklist is fine-tuned with registration batches, and the list rolls forward with review progress. When entering the parsing and chunking function, the plan serves as the version baseline for rule clauses, the checklist serves as the comparison baseline for fields and dates, and the list serves as the verification baseline for individual records and signed receipts.
Configuration and implementation checks
This step is executed by the parsing and training task (server-side task), outputting data rows and index status (parsed, indexing, indexed). The version ledger and change records are then completed by retrieval and subsequent processing. After parsing is completed, parsing and chunking are immediately persisted as visible data rows and bound to a unique data identifier; the index flows through the three states parsed, indexing, and indexed; data pending indexing does not participate in recall; changing the model only rebuilds data that has completed indexing.
| Object | Check | Verification action |
|---|---|---|
| Admissions plan | Whether the version number, release date, and signature field uniquely correspond to the current version, and whether the old version is traceable | Open the data row to check whether the status is parsed, indexing, or indexed, and verify trainingType and the rebuild scope |
| Registration materials checklist | Whether the document names, number of copies, and submission dates match across the two materials, and whether signatures or receipts are complete | Verify the file record and the data row separately, confirm that the file and data row identifiers are distinguishable, and check the chunking results of chunkSize and chunkSplitter |
| Admission list | Whether student names, numbers, admission status, and publicity dates are consistent, and whether receipts are missing | Check whether the data rows covered by the rebuild task include only data that has completed indexing, and confirm that data pending indexing does not participate in the rebuild |
| Version ledger and change records | Whether the current version is unique, the old version is traceable, and reference synchronization holds | After changing one piece of content, verify whether the version number and references are updated synchronously, and record the number of reference array entries and the reference text tokens |
Three common errors
- Symptom: a newly uploaded admissions plan cannot be found. Cause: the data row is in parsed or indexing status, and data pending indexing is naturally isolated at the retrieval layer and is not recalled; successful parsing does not mean retrieval will definitely hit.
- Symptom: the same registration materials checklist does not match in document names, number of copies, or dates across the two files. Cause: the version was not synchronized, the old version is still referenced, and the file record and data row identifiers were not verified separately.
- Symptom: the admission list lacks signatures or receipts, and a failed training run leaves empty data rows. Cause: materials were stored before signatures and receipts were completed, training interruption left orphan data, and it was not edited or deleted in time.
How to verify the setup
Acceptance for this function: upload one material, check whether the data row status flows through parsed, indexing, and indexed, and check whether the rebuild task coverage includes only data that has completed indexing.
Business test: change one piece of content, check whether the version number and references are updated synchronously; record the number of reference array entries separately, and verify the reference text tokens separately.
- Open the data row to check whether the status is consistent with the interface display, and confirm that the file record and the data row each have distinguishable identities.
- Check the data rows covered by the rebuild task, and confirm that only data that has completed indexing is covered, while data pending indexing does not participate in the rebuild.